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February 16, 2009 (Regular Meeting) Page 1258 changes related to the North Carolina Department of Natural Resources (NCDNR) requirements created a need for additional funds; the project was sent to bid before receiving permit approval from the City of Concord; in December 2008, 19 months later, final comments from the City of Concord were received from the City of Concord; the original balance of contingency was $375,000.00; after change orders for rock and contaminated soil, preferred vendors, and curb and guttering changes, the contingency balance is -$168,000.00; transferring funds from one project to another; the need to leave adequate contingency funds to finish the project; available funds for the Furr elementary project; etc. Mr. Shepherd stated his availability to respond to questions from the Board. In response to a question from Commissioner Carruth, Dr. Shepherd reported the City of Concord requested improvements be made by CCS to Union Cemetery Road. Commissioner Poole commented on the following issues: due to the masonry and metal in school buildings, the Nextel signal is inconsistent and the proposed boosters are needed; she has attended games at Hickory Ridge High School and affirmed there are too few seats and many come early and bring lawn chairs in order to watch games; construction plans are subject to review by many organizations and are subject to permitting; the process for school construction and road improvements; this request is for reallocation of approved funds; the Board deserves answers but does not have line item veto; equalization of funds; the expectation of future issues with rock, water and Union Cemetery Road; etc. Commissioner Carruth stated if the Board does not approve the transfer of money, the County will have to provide additional funds. In response to a question from the Board, Sam Masters, Cabarrus County Schools Construction Director, stated Hickory Ridge High School came in over budget initially. He stated several alternates were not awarded when the contract was approved. Jim Greene, Concord Deputy City Manager, stated he wanted to clarify the following information: there is not a plan for Rock Hill Church Road, there is not a CIP, it is not in the TIP, it has not been presented to Council and Council has not approved anything; there have been many meetings with school staff; the transportation plan contains a corridor showing a future extension for Rock Hill Church Road connecting into Union Cemetery Road; there is no direction currently on that extension; the plan for the bus garage was presented by the architect to the City of Concord on March 11, 2008; the permit was presented on August 28, 2008; in order to help speed the project along at the request of the school system, Concord did approve in advance the grading permit and the foundation permit before the final permit was approved; a comment regarding the inclusion of curb and guttering along Union Cemetery Road was included in the original comments from the first submission; etc. Mr. Greene responded to questions from the Board regarding the purpose of the curb and guttering. Commissioner Poole MOVED to approve the reallocation as requested by Cabarrus County Schools and adopt the related budget amendment. Commissioner Carruth seconded the motion. Chairman White addressed concerns with the following issues: why the bidding is being done before permitting; why schools are being required to put curb and guttering in the amount of $187,000.00 to a small portion of Union Cemetery Road when there are detention ponds to cover runoff water; transferring money from a project that comes in under budget; preferred vendors; etc. A discussion ensued. The following issues were addressed: why the bus garage is not a metal building; UDO (Unified Development Ordinance) standards related to metal buildings; communication between the two Boards; etc. The MOTION carried with Chairman White, Vice Chairman Mynatt and Commissioner Carruth and Poole voting for and Commissioner Privette voting against. The budget amendment is as follows: Date:2/16/2009 Amount:!$867,261.00'. Dept. Neatl: Fam Dubois, Deputy County Manager Department:Finance' ^ Internal Transfer Within Department ~ Transfer Between Departments/Funds ^ Supplemental Aequest