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March 9, 2009 (Special Meeting) Page 1274
<br />UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Mynatt,
<br />and unanimously carried, the Board voted to place the 2009-2010 HOME Public
<br />Hearing on the March 16, 2009 Agenda and scheduled a public hearing for 6:30
<br />p.m.
<br />In response to a question posed by Chairman White, Ms. Sifford reported
<br />the County's Community Development Block Grant program is strictly for
<br />rehabilitation projects. She further explained the County's building
<br />inspectors are currently being used for community development because of a
<br />reduction in building inspections due to economic conditions.
<br />Mike Down, Deputy County Manager, presented the following information
<br />related to a lease agreement with the City of Kannapolis for EMS Station No.
<br />5: a 13,081 square-foot building has been constructed on Barr Road in
<br />Kannapolis; the Cabarrus EMS station will occupy approximately 1,630 square
<br />feet of the facility; the County agreed to pay a percentage of the
<br />construction cost based on the amount of space used; the construction
<br />contract is for $2,948,725.00 and EMS will occupy approximately 12.5 percent
<br />of the structure, which totals approximately $358,591.00 of the total
<br />construction costs; the total amount is proposed to be paid in one lump sum
<br />in return for a 50-year lease; the only monthly payments to be made will be
<br />12.5 percent of the utility and maintenance bills for the property; the EMS
<br />quarters contains two bunks, two living spaces, one full bath, a day room
<br />that includes office desks and computer stations, one climate controlled bay
<br />in the garage area, etc.; the EMS station currently operates from a
<br />residential unit on Highway 73; and after 35 years, either party may be
<br />released from the lease (Note: 35 years was agreed upon as being a usable
<br />life span for a building).
<br />UPON MOTION of Commissioner Carruth, seconded by Commissioner Poole,
<br />and unanimously carried, the Board voted to place the Approval of Lease
<br />Agreement (Kannapolis Fire Station #5) on the March 16, 2009 Agenda as a
<br />Consent item.
<br />Chairman White questioned Mr. Downs regarding Cabarrus County EMS
<br />response times to emergency calls within Rowan County. Mr. Downs stated
<br />Cabarrus County EMS will respond to calls as mutual aid to the Rowan County
<br />portion of Kannapolis, only upon request.
<br />e -
<br />2010
<br />Firm
<br />Years
<br />Susan Fearringt on, Assistant Finance Director, reported Request for
<br />Qualifications (RFQ) for auditing services were solicited, by direct mail to
<br />13 firms, and by posting on the County's website. After thorough examination
<br />of the six responses received, she said staff determined the firm of Martin
<br />Starnes & Associates, CPA's, PA, to be the most qualified based on their
<br />governmental auditing experience. She also reported the auditing firm
<br />maintains a virtually paperless office.
<br />In response to questions posed by the Board, Ms. Fearringt on reported:
<br />this firm is located in Hickory, with another office in Taylorsville; several
<br />local firms submitted RFQ's, but had to decline because they do not perform
<br />"single" audits that are required when state and federal grant funds are
<br />received; the County currently uses the firm of Potter and Company, which
<br />does a wonderful auditing job; however, it is important to have a different
<br />set of eyes perform the audit after a long period of time; and this firm has
<br />proposed fees of $40,000.00 for 2009, $41,000.00 for 2010, and $42,000.00 for
<br />2011. She also reviewed the fees paid by other local governments for
<br />comparison.
<br />UPON MOTION of Vice Chairman Mynatt, seconded by Commissioner Poole,
<br />and unanimously carried, the Board voted to place Selection of Auditing Firm
<br />for the Fiscal Years Ending June 30, 2009, 2010, and 2011 on the March 16,
<br />2009 Agenda as a Consent item.
<br />Chairman
<br />appreciation to
<br />County.
<br />White asked Ms. Fearrington to send a letter of thanks and
<br />the firm of Potter and Company for their good service to the
<br />Lease and Agency Agreement between Cabarrus Coun
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