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July 20, 2009 (Regular Meeting) Page 1487 Jason Burnett, Fire Marshal's Office; Roger McDaniel, RCCC; and Tim Foley, RCCC. Three firms were selected and oral interviews were conducted on May 18th, 2009 with Stewart Cooper Newell, Morris-Berg, and Mesally. The selection committee recommends hiring Stewart Cooper Newell to provide services outlined in the RFQ. The consulting services include the evaluation of one site for the facility; the former Bethel School property is the recommended location for evaluation. Funds for this project from the FY 09 budget should be reappropriated to the FY 10 budget. UPON MOTION of Commissioner Carruth, seconded by Commissioner Privette and unanimously carried, the Board approved the selection of the architectural firm, Stewart Cooper and Newell to prepare the Public Safety training Facility Master Plan; authorized staff to negotiate a contract between Cabarrus County and Steward Cooper and Newell, and authorized the County Manager to execute the contract, subject to revision by the County Attorney. By the same vote, the Board adopted the following budget amendment: Date:7/20/2009 Amount:S100, 000 Dept. Nead: Bobbie Smith/Pam Dubois Department: Emergency Management/Finance ^ Internal Transfer 47ithin Department ^ Transfer Between Departments/Funds Q Supplemental Request Purpose: FY 2009 Fund balance appropriation from the General fund for unspent balances from the nn-rtninn Pub]. l.C Saf etv TYd 1n1nO FdC111tV groleCt. Account Number Account Name Approved Budget Inc Amount Dec Amount Revised Budget 00161710-6901 GenFUnd-FUndBalAppr 50.00 $100,000.00 5100,000.00 00191920-9620-0591 Construction 50.00 $100,000.00 5100,000.00 (F-9) Finance - Cabarrus County Schools Public School Building and Lottery Fund Applications Two applications will be submitted to the North Carolina Department of Public Instruction on behalf of Cabarrus County Schools for the construction of the Hickory Ridge Middle School. A $2,396,922.37 application will be submitted for the use of ADM (Corporate Tax) funds and a $2,517,071.83 application will be submitted for the use of Lottery funds. This represents the total unallocated funds in the Cabarrus County ADM and Lottery funds as of May 21, 2009. The ADM and Lottery funds were used to reduce the amount of Certificates of Participation that was sold on June 23, 2009 for the construction of Hickory Ridge Middle School. The applications were approved by the Cabarrus County Board of Education and signed by the Cabarrus County Schools Chair on June 16, 2009. UPON MOTION of Commissioner Carruth, seconded by Commissioner Privette and unanimously carried, the Board approved the Cabarrus County Schools ADM and Lottery Applications and authorized the Cabarrus County Board of Commissioners' Chair to execute the applications. (F-10) Finance - Procurement Card Policies and Procedures The Procurement Card Program is used to simplify and expedite small dollar purchases and supplement the purchasing process. The Program and its accompanying policy and procedures were approved by the BOC in 2009. Since then, any changes to the program's policy and procedures were brought to the Board for approval. The attached Policy has been revised to further clarify roles and responsibilities of card holders and further define authorized and unauthorized purchases. Since the program has been operating successfully for the past five years, staff requests the Board approve the revised Policy and delegate the responsibility of administering the Procurement Card Program, including future revisions to the operating policy and procedures, to the Finance Director. UPON MOTION of Commissioner Carruth, seconded by Commissioner Privette and unanimously carried, the Board approved the revised policy and procedures for the Procurement Card Program and delegated the responsibility of administering the Procurement Card Program, including future revisions to the operating policy and procedures, to the Finance Director. (F-11) Finance - Reclassify Line Items on the FY for Accounting Reporting Purposes