BC 2009 09 21 Regular Meeting - Laserfiche WebLink

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September 21, 2009 (Regular Meeting) Non Exempt Employees Page 1613 The following information will be kept and preserved with respect to each nonexempt employee: (a) Name in full, (b) Home address, including zip code, (c) Date of birth, if under 19, (d) Sex and occupation, (e) Time of day and day of week on which the employee's workweek begins, (f) Regular hourly rate of pay for any workweek when overtime is due, the basis on which wages are paid such as $9/hour or $100/week, and the amount and nature of each payment which is excluded from the regular rate, (g) Hours worked each day and total hours worked each workweek, (h) Total daily or weekly straight time earnings, (i) Total overtime compensation due for each workweek, (j) Total additions to or deductions from each pay period; the nature of such additions or deductions must also be maintained in individual employee accounts, (k) Total wages paid each pay period, (1) Date of payment and the pay period covered, (m) Retroactive payment of wages. The employer will record and keep the amount of each payment, the pay period covered, and the date of payment, and (n) Records for fixed schedule employees may show the schedule of daily and weekly hours the employee normally works (rather than hours worked each day and week). When the employee adheres to the schedule, some indication such as a check mark may be used to show such schedule was kept. When the employee deviates from the schedule, the exact number of hours worked each day and each week must be recorded. Exempt Employees The following information will be kept and preserved with respect to each exempt employee: (a) Name in full, (b) Home address, including zip code, (c) Date of birth, if under 19, (d) Sex and occupation, (e) Time of day and day of week on which the employee's workweek begins, (f) Total wages paid each period, (g) Date of payment and the pay period covered, (h) The basis on which wages are paid in sufficient detail to permit calculation for each pay period of the employee's total pay for employment including fringe benefits and prerequisites. Preservation of Records Employee records are maintained and preserved in keeping with applicable laws and regulations. Recordkeeping for Compensatory Time Because there is no time limitation placed on the period when compensatory time must be taken, all records pertaining to compensatory time must be maintained longer than the three year period, including but not limited to: (a) A copy of the provisions of an agreement between the County and the employee before the performance of any overtime work. (b) The workweek when the compensatory hours were earned. (c) The date when the compensatory time was requested. If the compensatory time was denied, the reason for the denial. (d) The workweek when the compensatory hours were taken. Section 10. Payroll Errors Improper Deductions, Suspensions without Pay Improper or Unlawful Deductions from Pay Every effort is made to ensure that compensation and pay checks are properly computed and calculated. It is against County policy for any employee's wages to have improper or unlawful deductions. If an employee believes his or her pay is incorrect or that an improper or unlawful deduction was made to his or