BC 2009 11 02 Work Session - Laserfiche WebLink

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November 2, 2009 (Work Session) Page 1674 TEXT2009-00008-Chapter 5 - District Development Standards and Appendix B, Commercial Design Standards on the November 16, 2009 Agenda as a New Business item. By the same vote, the Board scheduled a public hearing for 6:30 p.m. County Manager - Fleet Policy - Convert Policy from Board-Approved Policy to Administrative Poliay Pam Dubois, Deputy County Manager, requested the Board convert the Fleet Policy from a board-approved policy to an administrative policy so management staff can monitor the process. She stated the majority of items involved in the policy are risk management issues, IRS regulations, personnel issues concerning employees' use and behavior while operating a county-owned vehicle, and other budgetary issues. UPON MOTION of Commissioner Carruth, seconded by Commissioner Poole and unanimously carried, the Board voted to place the aforementioned item on the November 16, 2009 Agenda as a Consent item. Finance - Presentation of the Fiscal Year 2009 Comorehensive Annual Financial Report Pam Dubois, Deputy County Manager, advised the County's new audit firm is scheduled to present the Fiscal Year 2009 Comprehensive Annual Financial Report at the regular meeting. UPON MOTION of Commissioner Carruth, seconded by Commissioner Poole and unanimously carried, the Board voted to place the "Presentation of the Fiscal Year 2009 Comprehensive Annual Financial Report" on the November 16, 2009 Agenda as a New Business item. Finance - RE School ament and HVAC Re 's Pam Dubois, Deputy County Manager, reported bond counsel advised that holding a public hearing will keep the QSCB's (Qualified School Construction Bonds) financing moving forward at this time. As such, she requested a public hearing be held on November 16, 2009 and advised a notice will be advertised in the newspaper with a 10-day notification. She further advised a resolution is not required at this point since financing has not been obtained. Accordingly, the resolution will be removed from theAgenda and brought before the Board at a later date. She noted concerns about meeting a December 31st deadline have been rectified with DPI (Department of Public Instruction) with the understanding that holding a public hearing is enough to keep the financing moving forward. She further noted the County's condition of a zero percent interest financing, but advised there are no financial institutions currently offering zero percent financing because a coupon was placed on the financing mechanism. In response to questions from the Board, Ms. Dubois stated the County will not move forward with the financing unless the County's criteria are met. UPON MOTION of Commissioner Privette, seconded by Commissioner Poole and unanimously carried, the Board voted to place the Required Public Hearing Relating to QBCB'S (Qualified School Construction Bonds) for Kannapolis City Schools Projects (Roof Replacement and HVAC Replacement and Repairs) Totaling $2,105,934.99 on the November 16, 2009 Agenda as a New Business item and scheduled a public hearing for 6:30 p.m. Parks Department - Carolina Thread Trail Greenway Maste lan Londa Strong, Parks Director, provided information to address the Board's concerns raised at a previous meeting regarding the Carolina Thread Trail Greenway Masterplan. The information outlined the entire Carolina Thread Trail Greenway process and specified the number of adjacent properties along the trail. She noted the Masterplan is for the entire county and the Carolina Thread Trail spans 107 miles. She advised there are 29,080 adjacent property owners along the 107-mile tract and that the proposal requires property owners to be notified when each section of the trail is ready to be built. Chairman White briefly discussed previous concerns regarding property rights and notification of affected landowners; and the necessity of having a blueprint for moving forward with the project. He noted information received from the Parks Department has addressed those concerns and that a contingency