BC 2009 12 07 Work Session - Laserfiche WebLink

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December 7, 2009 (Work Session) Page 1705 A discussion ensued regarding the number and location of borings made and if this request will resolve the rock issue. Mr. Witke stated this request should be sufficient to deal with the rock problem. He also advised two large rainwater retention cisterns need to be buried and a location is being sought that will avoid as much rock as possible. A discussion ensued regarding rippable rock versus rock in boulder form. Chairman White inquired if the issue of water under the floor slabs has been rectified. Mr. Witke advised the issue was addressed by the Board of Education, but the cost identified for the water problem did not include the cost for the rock removal. UPON MOTION of Commissioner Carruth, seconded by Commissioner Poole and unanimously carried, the Board voted to place the Cabarrus County School Board Contingency Request for Harold E. Winkler Middle School - $250,000.00 on the December 21, 2009 Agenda as a Consent item. Finance - Bus Garage Contingency Funds - $323,189.46 Len Witke, Cabarrus County Schools Director of Construction, requested $100,000 of contingency funds be transferred to the construction balance for the placement of two (2) fuel tanks (diesel and unleaded) at the Education Center. He provided information regarding the expense and time incurred for School staff to fuel vehicles at the off-site bus facility. He advised 55 vehicles plus tractors and earth-moving equipment are in use. He discussed the cost savings and convenience of having fuel tanks located at the Education Center as opposed to the off-site fueling location. Commissioner Poole asked if tanks can be located due to the County Manager, advised the Scho~ for with cash; therefore, there remaining balance of contingency County. there are any restrictions on where the gas funding mechanism used. Pam Dubois, Deputy ~l Bus Garage construction project was paid are no restrictions. She also noted the funds ($223,189) is to be returned to the Mike Downs, Deputy County Manager, reported County staff has been working with the School System regarding the storage of fuel for emergencies, and that this request will benefit the County as well as the schools. In response to questions from the Board, Ms. Dubois reported the Bus Garage construction fund will be closed on February 26, 2010. UPON MOTION of Commissioner Poole, seconded by Chairman White and unanimously carried, the Board voted to place the Bus Garage Contingency Funds - $323,189.46 on the December 21, 2009 Agenda as a Consent item. Finance - Cabarrus County Purchasing Policy and Procedures - Revised FY 2010 Sherri Barnhardt, Purchasing Agent/Contract Administrator, presented the following information on revisions to the County's Purchasing Policy: the Policy is arranged in a more user-friendly format; there are no major updates or new legislation; and the existing Contract Administration Policy has been incorporated into the Purchasing Policy so County staff can better manage and administer the processes. UPON MOTION of Vice Chairman Mynatt, seconded by Commissioner Poole and unanimously carried, the Board voted to place the Cabarrus County Purchasing Policy and Procedures - Revised FY 2010 on the December 21, 2009 Agenda as a Consent item. Finance - Concord Library Renovations - Architect Design ($50,000.00) Pam Dubois, Deputy County Manager, reported the Concord Library Trust Fund contains $750,000.00 which can only be used for the Concord Library. She requested that some of these funds be used to renovate the library and gave a synopsis of the various renovation projects contemplated. She advised that architectural services are necessary and that adoption of a $50,000.00 budget amendment is needed to get the project started. In response to questions from the Board regarding the sources of the trust fund, Ms. Dubois advised a majority of the funds were received from members of the Cannon family who have passed away over the years. In response to questions from the Board regarding improvements to the Library's check-in/check-out process (i.e., installation of self check-out kiosks), Ms. Dubois provided information on the Library's current software