BC 2009 12 21 Regular - Laserfiche WebLink

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December 21, 2009 (Regular Meeting) /s/ H. Jay White, Sr. H. Jay White, Sr., Chairman Board of Commissioners Attest: /s/ Kay Honeycutt Kay Honeycutt, Clerk to the Board (F-2) Commerce - Morehead Road Memorandum of Understanding Page 1718 The General Counsel for Lowes Motor Speedway (LMS), Chris Kouri, has submitted a memorandum of understanding (MOU) to the County for review. The MOU is between Charlotte Motor Speedway, LLC and NCDOT, but includes a recitation in Section III of the role of the County in right-of-way abandonment. LMS has asked the County review this section and indicate agreement with the terms. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Poole and unanimously carried, the Board indicated agreement with the terms of the Memorandum of Understanding between Charlotte Motor Speedway, LLC and North Carolina Department of Transportation. (F-3) Commerce - Proposed Rocky River Greenway at Harris Middle The Concord Parks and Recreation Department is working on a greenway plan for the section of the Rocky River between NC 73 and Harris Road. This includes property owned by the County where Harris Road Middle and Odell Elementary were constructed. Their Deputy Director, Mark Kincaid, would like to present the greenway plan to the Board and gauge interest in the County providing an easement for this purpose. They will also be presenting this information to the Board of Education. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Poole and unanimously carried, the Board voted to authorize Concord to access the property and continue planning. (F-4) Finance - Bus Garage Contingency Funds - $323,189.46 The Board of Education, pending approval at its December 14th, 2009 meeting, requests to transfer $100,000.00 of the contingency funds in the Bus Garage project to the construction line item to purchase two fuel tanks to be located at the facilities and operations. The balance of the contingency funds, $223,189.00 will be reverted back to the County for use on future projects. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Poole and unanimously carried, the Board adopted the following budget amendment: Date: 12/1/2009 Amount:S323,189.46 Dept. Head: Pamela S. Dubois Department: County Manager ^ Internal Transfer Within Department ^ Transfer Between Departments/Funds Q Supplemental Reguest Purpose: To transfer $100,000 of the Bus Garage project contingency funds for the purchase of two fuel tanks to be located at facilities and operations and the balance of the funds to be reverted to the County for other future projects in the amount of 5223,189.46 ccount Number Account Name Approved Budget Inc Amount Dec Amount Revised Budget 36997328-9660 Contingency $323,189.46 $323,189.46 $0.00 36497328-9820 Construction $7,148,285.00 $100,000.00 $7,248,285.00 36990000-9707 Cont to Capital Reserve $952,060.96 $223,189.46 $1,175,250.42 (F-5) Finance - Cabarrus County Purchasing Policy and Procedures - Revised FY 2010 A revision to the Purchasing Policy and Procedures is proposed, effective January 1, 2010. The revised policy document incorporates the existing Contract Administration Policy and encompasses most purchasing activities. UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Poole and unanimously carried, the Board approved the following Cabarrus County Purchasing Policy and Procedures - Revised FY 2010 and authorized the Purchasing Agent to administer and uphold the policy and procedures: Article 1 GENERAL INFORMATION I. PURPOSE