BC 2008 08 04 Work Session - Laserfiche WebLink

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August 4, 2008 (Work Session) .Page 918 UPON MOTION of Commissioner Carruth, seconded by Vice Chairman Juba with Chairman White, Vice Chairman Juba and Commissioner Carruth voting for and Commissioner Privette voting against, the Board voted to place the National Association of Counties (NACo) RX Discount Drug Contract Renewal on the August 16, 2008 Agenda as a Consent item. Recess of Meeting The Board took a short recess at 6:06 p.m. Chairman White reconvened the meeting at 6:23 p.m. Cabarrua County Sheriff's Office and Detention Facility - Turner Construction @Zp #4 - Houaing Unit - Scott Millioan Scott Milligan, with Turner Construction, presented information related to a Guaranteed Maximum Price (GMA) #9 in the amount of $57,962,949.00 for the Housing Unit building within the Cabarrus County Sheriff's Office and Detention Facility. He reported this amount is less than what was presented one year ago. He stated the notebook provided to the Board includes an overview of the estimate, a summary of the cost of construction, the bids for construction, the basis of the estimate, and clarifications and assumptions that pertain to this project. He also reported that the County can save $376,359.13 by authorizing the early release of $1,217,905.00 to Tindall Engineering Corporation. He stated the following about this savings: .the funds to be released to Tindall include the costs of long lead materials and deliverables; the early release of these funds will save the County $376,359.13; etc. Commissioner Carruth MOVED to suspend the work session rules to consider the vote for the early release of Tindall. Vice Chairman Juba seconded the motion. After a short discussion, the MOTION unanimously carried. John Day, County Manager, reviewed a handout of Turner's Pricing Review provided by Faithful + Gould, a consulting firm. He reported this firm has reviewed the contract and all of the documents in Turner's notebook and has suggested the original proposed number from Turner could be reduced. He suggested the Board review the document from Faithful + Gould, as well as the responses from Turner and discuss these at the end of the Board's next meeting on August 15, 2008. Chairman White asked Board members to en information received from Turner and Faithful + Milligan and that any questions and concerns Board's "parking lot" meeting on August 15`h. Mr written responses to the Commissioners at least regular meeting on August 18, 2008. sail questions regarding the Gould to Mr. Day and to Mr. could be addressed at the . Day stated he hoped to have two to five days before the Pam Dubois, Deputy County Manager, reported there is approximately $2.9 million remaining from the first two jail-related projects and requested that the interest earnings from these funds be appropriated to help reduce the costs of financing the housing unit project. Commissioner Carruth MOVED for the early release of Tindall ($1,217,405.00) and to apply the un-appropriated excess interest earnings from the first two jail-related projects to the housing unit construction. Vice Chairman Juba seconded the motion. After a short discussion on penalties, the MOTION unanimously carried. Vice Chairman Juba MOVED to place the approval of Turner Construction's GMP #9 (Guaranteed Maximum Price) in the amount of $57,962,949.00 for the Jail Housing Unit on the August 18, 2008 Agenda as a New Business item. Commissioner Carruth seconded the motion. A discussion ensued. The following issues were addressed: the estimated cost of the project in 2006; the legal delay of the project; construction of the housing unit as a stand-alone project today; etc. The MOTION unanimously carried. Resolution Approving Installment Contract Financinc for Law Enforcement Facilities in an Aocregate Principal Amount up to $63,000,000.00 Pam Dubois, Deputy County Manager, presented information related to a request for a resolution approving installment contract financing for Law Enforcement Facilities in an aggregate principal amount up to $63 million