BC 2008 10 06 Work Session - Laserfiche WebLink

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October 6, 2008 (Work Session) Page 986 Management has relocated to the new Sheriff's Administration building, leaving only the Veterans Service Officers to handle these duties while meeting personally with clients. She also reported the department has received 1,511 visitors and received 9,165 telephone calls during January - June, 2008. John Day, County Manager, added that new positions are not normally added throughout the year; however, there was an unintended consequence with the move of Emergency Management and the large increase in visits and phone calls it are difficult for the department to absorb. UPON MOTION of Vice Chairman Juba, seconded by Commissioner Carruth and unanimously carried, the Board voted to place the request for a new secretary position for Veterans Service on the October 20, 2008 Agenda as a Consent item. Veterans Services - 2006 Edition of the County Veterans Services Records Retention Schedule Sharon Eury, Veterans Services Director, presented a request for the adoption of the 2009 Edition of the County Veterans Services Records Retention Schedule. John Day, County Manager, added that all the Records Retention Schedules presented tonight are required by the General Assembly. UPON MOTION of Commissioner Mynatt, seconded by Commissioner Carruth and unanimously carried, the Board voted to place the 2009 Edition of the County Veterans Services Records Retention Schedule on the October 20, 2008 Agenda as a Consent item. Additional Agenda Items Chairman White reviewed the following list of additional items for the Consent Agenda: • Aging - Approval of Family Caregiver Support Program Contract and Budget Amendment for Additional Grant Funds • Aging - Contract for Title V Program or SCSEP (Senior Community Service Employment Program) and Budget Amendment • Finance - Reallocation of School Funded Projects in FY 2009 Budget • Sheriff's Department - Budget Amendment (Appropriation of Reward Funds - $5,000.00) • Sheriff's Department - Addition of Two Deputy Positions and Approval of Staffing Study • Tax Department - Refund and Release Reports - August 2008 • Tax Department - Resolution Levying a Tax on Gross Receipts Derived from Retail Short-Term Lease or Rental of Heavy Equipment UPON MOTION of Vice Chairman Juba, seconded by Commissioner Carruth and unanimously carried, the Board approved the aforementioned list of additional Consent Agenda items for the October 20, 2008 Agenda as presented. Announcements Chairman White reminded the Board of the upcoming Parking Lot meeting of Emergency Management on Wednesday, October 6, 2008 in the Multipurpose Room at the Governmental Center at 8:30 a.m. Community Development Block Grant Program Richard Koch, County Attorney, reported that an applicant to the Housing Rehabilitation portion of the Community Development Block Grant program is the grandmother-in-law of a Commerce Department employee, which may present a potential conflict of interest. He reported the following: the applicant originally qualified as the only alternate, and has now advanced to a main participant in the program; and the Conflict of Interest Rules set forth by the program requires the Board of Commissioners be made aware of the situation at a public meeting before an exemption can be granted by the State. He further reported no action is required by the Board. Economic Conditions