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February 19, 2007 (Regular Meeting) Page 267 The County will include this Section 3 clause in all contracts executed under this CDBG Program. Where deemed necessary, listing from any agency noted above shall be included as well as sources of subcontractors and suppliers. The prime contractor selected for major public works facility or public construction work will be required to submit a Section 3 Plan which will outline his/her work needs in connection with the project. Should a need exist to hire any additional personnel, the Cabarrus County Employment Security Commission shall be notified and referred to the contractor. Each contract for housing rehabilitation under the program, as applicable, for jobs having contracts in excess of $100,000 shall be required to submit a Section 3 Plan. This Plan will be maintained on file in the grant office and shall be updated from time to time or as the grant staff may deem necessary. Early in our project, prior to any contracting, major purchases or hiring, we will develop a listing of jobs, supplies and contracts likely to be utilized during the project. We will then advertise in our local newspaper, prominently located as a display advertisement, the pertinent information regarding the project including all Section 3 required information. Adopted this 19tH day of February, 2007. /s/ Robert W. Carruth Robert W. Carruth, Chairman Board of Commissioners ATTEST: /s/ Kay Honeycutt Kay Honeycutt, Clerk CABARRUS COUNTY PROCUREMENT POLICY CDBG GRANT PROJECT Zn the procurement of supplies, equipment, or services in the CABARRUS COUNTY CDBG ED program the following shall apply: 1) Small Purchase Procedures. These are relatively simple and informal procurement methods that are sound and appropriate for a procurement for services, supplies, or other property, costing in the aggregate not more than $1,500. Under this procurement method price or rate quotations shall be obtained from an adequate number of qualified sources. Office supplies and equipment may be secured by this method. 2) In Competitive Sealed Bids (formal advertising), sealed bids shall be publicly solicited and a firm, fixed price contract shall be awarded to the responsible bidder whose bid, conforming with all of the material terms and conditions of the invitation for bids, is lowest in price. The sewer installations shall be awarded using this procedure. 3) In Competitive Negotiations, proposals shall be requested from a number of sources and the Request for Proposals shall be publicized. All aspects of the competitive negotiations shall~be carried out in conformance with Federal Circular A-102. The general administrative contract was awarded using this method. On all procurements efforts shall be made to solicit bids from qualified small and minority business firms. In all cases, procurement under this Policy must conform to the requirements set forth in 29 CFR 85.36. An adequate record of procurements must be maintained to insure that these policies and the requirements of 29 CFR 85.36 have been followed in their entirety. en ADOPTED THIS THE 19 DAY OF FEBRUARY, 2007 BY THE CABARRUS COUNTY BOARD OF COMMISSIONERS. By: /s/ Robert W. Carruth Robert W. Carruth, Chairman Board of Commissioners