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August 21, 2006 (Regular Meeting) Page 61 and/or service providers. A goal is to consolidate contracts when appropriate in order to reduce paper flow and administrative costs. GENERAL POLICY GUIDELINES: 1.) Written Agreement Required. Except for emergency situations, as designated by the County Manager, any consideration of any kind given by or to the County must be subj ect to a written agreement that reasonably sets forth the responsibilities and rights of the parties to the agreement. "Consideration" includes but is not limited to; services, money, personal or real property and time donations-anything of value given by one or both parties to the other. 2.) Review and Approval. All County contracts must be reviewed or prepared by the County Attorney. This requirement may only be waived in writing by the County Attorney, County Manager or Deputy County Manager. 3.) Mandatory Contract Terms. County contracts: Certain standard terms must be included in all (i) Pre-Audit Certificate. If the contract requires expenditure of County funds, it must be pre-audited and contain a pre-audit certification signed only by the County Finance Director or Deputy Finance Director. This clause shall read: "This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act." (ii) Non-appropriation Clause. any County contract requiring for terms longer than the then Non-appropriation clauses must be included in expendi ture of County funds and entered into current fiscal year. (iii) Insurance. Unless County Manager or Finance all County contracts must minimum limits as follows: wai ved in writing by the County Manager, Deputy Director, in consultation with the County Attorney, include insurance provisions and certificates with Coverage Minimum Limits Workers' Compensation Employers' Liability General Liability Automobile Liability Professional Liability $ 500,000 minimum; Statutory Limits Preferred $ 500,000 $1,000,000 per occurrence /$2,000,000 aggregate $1,000,000 $1,000,000 per occurrence/$2, 000,000 aggregate The County shall be named as an additional insured and it is required that coverage be placed with an "A" rated insurance companies acceptable to the County. The contract should provide that the County must be added as an additional insured as evidenced by an endorsement attached to the insurance certificate. The contract must also provide that failure to include the required insurance certificates may be cause for contract rejection or termination. (iv) Reimbursable Expenses. Normal Reimbursable Expenses such as reproductions, travel, long distance telephone and fax transmissions may be considered in addition to the contract expense. The agreement must include a "not to exceed" amount; and, will become part of the total contract cost. (v) Signature Authority. All contracts must be signed by the correct party as indicated below, unless otherwise specifically authorized in writing by the Board of Commissioners ("BOC") or County Manager. The BOC and the County Manager may periodically assign contract signing authority. The Contract Administrator and County Attorney will be notified in writing of any such assignment of authority. Contracts That Require Expenditure of County Funds/Receipt of Funds by County: Permitted Signatory Party Aggregate Monetary Commitment Levels (Over The Entire Anticipated Term Of The Contract) Department Head County Manager Chairman of BOC Up to $15,000.00 $15,001.00 to $89,999.99 above $89,999.99 Contracts Funds: That Do Not Require Expenditure of County Funds or Receipt If the contract does not involve an expenditure of County funds of or