BC 2006 09 11 WORK SESSION RECESSED

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September 11, 2006 (Work Session/Recessed Meeting) Page 99 The Board of Commissioners for the County of Cabarrus met for an Agenda Work Session and Recessed Meeting in the Multipurpose Room at the Cabarrus County Governmental Center in Concord, North Carolina on Monday, September 11, 2006, at 3:30 p.m. Present - Chairman: Robert W. Carruth Vice Chairman: Joni D. Juba Commissioners: Carolyn B. Carpenter Robert M. Freeman Coy C. Privette Also present were John D. Day, County Manager; Richard M. Koch, County Attorney; Frankie F. Bonds, Clerk to the Board; and Kay Honeycutt, Deputy Clerk to the Board. Chairman Carruth called the meeting to order at 3:50 p.m. and observed a moment of silence in remembrance of the fifth anniversary of September 11. Commissioner Freeman gave the invocation. Approval of Agenda Vice Chairman Juba and Commissioner Privette were not present for the beginning of the meeting. UPON MOTION of Commissioner Freeman, seconded by Commissioner Carpenter, with Chairman Carruth and Commissioners Carpenter and Freeman voting for, the Board approved the Agenda as submitted. Cabarrus County Sheriff' s Office and Detention Center - GNIP #1 Jail Annex - Change Orders No. 1, 3, 4, 5 and 7 Mike Downs, Deputy County Manager, reviewed Change Orders No. 1, 3, 4, 5 and 7 totaling $102,360.53. He reported the changes orders are required by State regulatory agencies and/or the City of Concord. He pointed out the City's Development Services Department would not review the plans concurrently while the County was going through zoning approval and some of the changes required by the City were made after the County approved Turner's plans. The change orders were as follows: No. 1 - Additional landscaping fabric was required by the State Erosion Control inspector for the Sediment Basin No. 1. Total 954.97. No. 3 - City Engineers required a seepage trench to be designed and constructed to provide additional erosion control measures should there be a breach in Sediment Basin No. 2. Total $27,367.31. No. 4 - The City Fire Department required vehicular access to all sides of the housing facility. An approved retaining wall had to be redesigned and extended an additional 98 feet. This wall is necessary to support the construction of the new access/maintenance road. Total $64,601.90. No. 5 - Trigon Engineering, the County's independent engineer, found unsuitable soil in an area that will support a large storm drain pipe. These soils were removed and replaced with soil that can support the weight of the pipe and avoid maintenance problems in the future. Total $1,053.56. No. 7 - In order to repair the pre-existing failure of a stormwater collection system, the State Erosion Control inspector required the replacement of a manhole and repair of existing pipes leading into the. manhole. Total $8,382.79. No. 8 was removed for further discussion with the contractor and architect. Mr. Downs reported the change orders add an additional 30 days onto Turner's completion date with an additional 38 days up for further discussion. Vice Chairman Juba arrived at 9:00 p.m.; Commissioner Privette arrived at 4:05 p.m.; and both were present for the remainder of the meeting. There was a general discussion on the cost of insurance and performance bonds; the County's decision to use a construction manager at risk to avoid change orders and price changes; and what constitutes a legitimate change order. Mr. Downs also reported there will be another change order for the waterline and the County is waiting on a price. He said the portion of the waterline from Union Street to Shinn Street is being designed by the County and the portion from Union Street to Spring Street is being designed by the