BC 2006 10 09 WORK SESSION - RECESSED

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October 9, 2006 (Work Session/Recessed Meeting) Page 128 The Board of Commissioners for the County of Cabarrus met for an Agenda Work Session/Recessed Meeting in the Multipurpose Room at the Cabarrus County Governmental Center in Concord, North Carolina on Monday, October 9, 2006, at 3:30 p.m. Present - Chairman: Robert W. Carruth Vice Chairman: Joni D. Juba Commissioners: Carolyn B. Carpenter Robert M. Freeman Coy P. Privette Also present were John D. Day, County Manager; Richard M. Koch, County Attorney; Frankie F. Bonds, Clerk to the Board; and Kay Honeycutt, Deputy Clerk to the Board. Chairman Carruth called the meeting to order at 3:38 p.m. Richard M. Koch, County Attorney, was not present for the beginning of the meeting. Commissioner Privette gave the invocation. UPON MOTION of Commissioner Privette, seconded by Commissioner Freeman and unanimously carried, the Board approved the Agenda as submitted. Cabarrus County Sheriff's Department and Detention Facility Annex Building/Site Work Change Order Request Mike Downs, Deputy County Manager, reported Turner Construction has found a tremendous amount of debris (concrete, brick, steel, rebar, tires, pvc pipes, etc.) as they were clearing the site for construction. After distributing several pictures of the site, he reported the material is located in the middle of the retaining walls for the Annex, the housing unit and possibly the back of the parking lot. He requested approval of a Change Order for a "not to exceed amount" of $60,917.79 for removal of approximately 500 loads of unsuitable material. He said work cannot continue on this project until the debris is removed and it appears the property was being used as landfill, especially where the elevation drops off. Scott Milligan, with Turner Construction, reported a vein measuring 80 to 100 feet long by 12 feet wide was discovered, the end of the vein has not been found and the vein is covered with approximately 6 feet of backfill. John Day, County Manager, pointed out that removal of unsuitable soil is listed as Exclusion No. 4 on the Clarifications and Assumptions exhibit for the Cabarrus Detention Center and Sheriff's Department Amendment No. 1 to GMP - Sitework & Annex Building. Mr. Downs reported the County will only be billed for loads of debris that are removed; Trigon Engineering, the third party engineer and the Landfill are tracking each load; the cost is $97.00 per load; and tipping fees are not being charged. Commissioner Privette made a motion to place this item on the October 30, 2006 Agenda. Chairman Carruth pointed out this meeting is a recessed meeting. Commissioner Privette commented on the concept of not voting on items of business at Agenda Work Sessions. Commissioner Carpenter commented on the importance of keeping the construction of the Annex on track and pointed out that a majority of the debris is located on the Annex side of the project. Mr. Day reported construction on the Annex has stopped and that a change order is needed before work can proceed. Commissioner Privette's motion died for lack of a second. Vice Chairman Juba made a motion to approve Change Order Request No. COR-013 PCO 31, totaling $60,917.79 as presented. Commissioner Carpenter seconded the motion.