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December 19, 2005 - Regular Meeting Page 438 vice Chairman Juba made a MOTION to approve the following budget amendment in the amount of $370,000.00 authorizing funding to house 40 inmates in the Alamance County jail. Commissioner Carpenter seconded the motion. BUDGET REVISION/AMENDMENT REQUEST DEPARTMENT OF COUNTY MANAGER AMOUNT: $370,000.00 TYPE OF ADJUSTMENT: Supplemental Request PURPOSE OF REQUEST: Appropriate funds to cover the expense of transporting and housing inmates to Alamance County. This will alleviate overcrowding at the current jail site until the new Law Enforcement Complex is completed. Account No. 00161710-6901 Fund Balance 00192110-9346 Fuel 00192130-9445 Purchased Services Present Approved Budget $3,700,791. 65 Appropriated $196,000.00 Increase $370,000.00 Decrease Revised Budget $4,070,791.65 $5,000.00 $201,000.00 $127,400.00 $365,000.00 $492,400.00 There was discussion regarding the housing of inmates in Alamance County, including the current number to be housed in Alamance and the possibility for additional bed space in the future. Commissioner Privette objected, stating the Board had failed to pursue an Electronic House Arrest program or a pre-trial release program and there had been delays in constructing the Annex. Chairman Carruth reviewed past Board actions beginning in January 2003 when the Board unanimously directed staff to begin work with the City on planning the new jail and continuing through May 2005 when the Board voted unanimously to modify the downtown design to include the Annex and condemn property for the site. He commented on the number of changes made to the project and pointed out the County could not apply for zoning permits until a formal plan was in place. UPON MOTION of Vice Chairman Juba, seconded by Commissioner Privette and unanimously carried, the Board moved to call the question. The MOTION by Vice Chairman Juba and seconded by Commissioner Carpenter to adopt the budget amendment in the amount of $370,000.00 carried with Chairman Carruth, Vice Chairman Juba and Commissioners Carpenter and Freeman voting for and Commissioner Privette voting against. John Day, County Manager, reviewed the draft contract with Turner Construction Company that had been provided to the Board. He stated the draft contract was based on the Office of State Construction's model for construction management at risk services. He reviewed the following eight general business terms that were included in the contract: (1) Preconstruct ion fee: lump sum $320,000.00; (2) Allocation of items between the construction management fee and general conditions will follow the Office of State Construction document: "Appendix H: Division of Project Cost Elements"; (3) Insurance to be provided by Turner Construction; (4) Shared savings: none, all savings will inure to CountYi (5) Liquidated damages: $1,000.00 per day; (6) Insert language in the contract that Turner Construction will make a good faith effort to ensure Cabarrus County based companies have an opportunity to be awarded subcontracts; (7) There will be a Guaranteed Maximum Price (GMP) amendment, which will be revised and increased with each subsequent phase of the project; and (8) Retainage on Turner Construction's fee will be five percent. Mr. Day reported Vice Chairman Juba had requested the retainage be increased to 10 percent and reduced to five percent after 50 percent completion. He stated he anticipated that Turner would be agreeable to that change. Also, he pointed out an error on page 13 of the draft contract regarding compensation for construction services. Further, Mr. Day advised that the fee for the construction manager at risk services, the cost of the general conditions and the guaranteed maximum price cannot be calculated until the project construction documents are completed and the cost of work is determined. Therefore, he said the contract before the Board did not include those items, but provided the framework contemplating an amendment when that information is available. Vice Chairman Juba made a MOTION the County Attorney to finalize and Construction. Chairman Carruth seconded to authorize execute the the motion. the County Manager and contract with Turner