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April 21, 2003 Page 99 Proposed changes to the Personnel Ordinance follow by Article and Section. The current language, the proposed change, and a brief explanation for the change are included. Article III. Section 14. Education Incentive Program Consolidate Ordinance by revising language and adding information from Appendix G. Deletes Appendix G and places all pro~ram information in one location. Section 14. Education Incentive Program Although the minimum qualifications have been established for all classifications within the County, certain classifications are awarded educational incentives if the employee obtains an educational level higher than the minimum requirements. A maximum educational level to which the incentive will apply shall be established by the County Manager for each eligible position. In addition, these classifications must be recommended by the County Manager and approved by the Board of County Commissioners. The classifications eligible for the educational incentive program are listed in Appq~i~.? of tko Pcrscnncl ~r~inanccbelow. The educational incentive program is established to pay $.75 per month or $9.00 per year for each quarter hour up to 96 quarter hours of credit toward a two year degree at an accredited college or university as this credit is earned. The program pays $12.00 per month for every completed unit of ten (10) semester hours of credit up to 120 hours toward a four year degree at an accredited college or university as this credit is earned. The program also pays $20.00 per month for every completed unit of ten (10) semester hours of credit up to fifty (50) hours toward a Master's degree at an accredited college or university as this credit is earned. Employees '~l~c arc eligible for the educational incentive program as li~tc~ in Appcn~ix C, shall be exempt from educational leave with pay as contained in Article VI, Section 2DSection 15. Classifications eligible for education incentive program: Classification Department Captain Sheriff B.A. Crime Scene Officer Sheriff B.A. Detective Sheriff B.A. Deputy Chief Sheriff B.A. Deputy Sheriff Sheriff B.A. Lieutenant Sheriff B.A. Sergeant Sheriff B.A. Training Lieutenant Sheriff B.A. Maximum Education Level Criminal Justice Criminal Justice Criminal Justice Criminal Justice Criminal Justice Criminal Justice Criminal Justice Criminal Justice Article III. Section 15. Reimbursement for Tuition - New section, moved from Article VI. Section 29 for more appropriate placement in the Ordinance. A full time employee may receive reimbursement for one (1) course at a time (including those taken outside of working hours) which will better equip the employee to perform assigned duties, subject to the approval of the department head and the County Manager. The county shall reimburse the employee for tuition costs (up to $400), provided the employee submits a receipt of tuition expenses and a notice of successful completion (passing grade or better) of the course from institution accredited by the Southern Association of Colleges and Schools. Article V. Section 6. Sexual Harassment Policy - Change title to Unlawful Workplace Harassment Policy and replace with the policy approved at the May 5, 2002 meeting. Article XI. Section 4. Effective Date - Change to reflect approved revisions. Section 4. Effective Date This amended version of the Cabarrus County Personnel Ordinance shall become effective as of February l, 1998 and revised on October 16,2000 and Aprll 21, 2003. Article XII. Appendix C, Wage and Hour Policy, Section 6. Compensatory Time - Requires BOCC approval for payment of overtime in lieu of compensatory time for accrued compensatory time. The Board has previously authorized twice a year pay out of compensatory time to non exempt employees with at least 200 hours of vacation leave and over 50 hours of accrued compensatory time. It also authorized the County Manager, at his discretion, to approve payment in the event of illness or other emergency of an employee. Board authorization is requested to revise the Personnel Ordinance to allow the County Manager to approve payment of overtime in lieu of accrued compensatory time when determined to be in the best interest of the County. This would cover existing policy and the revised Ordinance would supercede previous polices. SECTION 6. COMPENSATORY TIME Non-exempt employees shall receive compensatory time off, in lieu of overtime compensation, at a rate of not less than one and one-half hours for each hour of employment under which the overtime compensation is earned. Compensatory time off may be given only where the employee has not accrued compensatory time off in excess of the prescribed limits established by the Fair Labor Standards Act. (see below) A department head may require the scheduled use of accrued compensatory time. Employees working in any work other than a public safety, emergency response, or seasonal activity may not accrue more than 240 hours of compensatory time. Once 240 hours have been accrued, the employee shall be paid for additional overtime hours of work according to the provisions of Section 5 of the Wage and Hour Policy. A department head may request and ~he County Manager may ~eeommend--~-t-he-Boa~d-~f-~mm~s-i-~e~ ~ha~- e~mpensati~-~e--paid-to-an-emptoyee -fo~~ pre~ioust~--~eor~ed--~mpen~at~=Y-~-ime.-Whe~-~he Board- of- Commissioner~- app~esapprove payment of overtime in lieu of compensatory time when determined to be in the best interest of the County.~p Payment shall be at the regular rate earned by the employee at the time the employee receives such payment. Non-exempt employees who have accrued compensatory time shall, upon termination of employment, be paid for the unused compensatory time at a rate of compensation equal to: