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February 25, 2002 Page 290 Mr. Clifton discussed the use of the Expo facilities by community and non-profit organizations. He stated the County would encourage community use of the facilities, but charges would have to cover the cost of turning the lights on, clean-up, etc. He discussed the need for the County to subsidize the operation each time there is a non-profit use that does not follow the same compensation schedule as other users. If there is a conflict between revenue-producing and non-profit uses and contracts have not been signed, Mr. Clifton stated the revenue-producing event would take priority. Mr. Chappuis reviewed a proposed Parking Revenue Proposal. UPON MOTION of Commissioner Fennel, seconded by Vice Chairman Carruth and unanimously carried, the Board approved the proposed Rental Rates and Parking Revenue Proposal for the Expo as presented by Mr. Chappuis. PROPOSED RENTAL RATES Arena (ticketed) Arena (non-ticketed) Multi-day Rate Events Center Hall I Hall II Hall I & II $1,750.00 or 10% of gross ticket sales with cap of $6500 $3,000.00 $2,250.00 $1,750.00 $1,500.00 $2,925.00 Gold Hall A B A & B $1,250.00 $ 700.00 $1,675.00 Cabarrus Rooms Cabarrus Room A Cabarrus Room B Cabarrus Room C $ 600.00 $ 350.00 $ 175.00 $ 175.00 Manager mgy. offer discounts where good business sense dictates (i.e. multiple rentals during non-prime days and hours). Parking Revenue ProPOsal In most successful facilities, parking revenue is a significant percentage of the total revenue generated annually. It is for this reason that a well thought out plan be implemented that is applied consistently over a wide variety of scenarios. Properly planned, parking fees will help insure a constant source of revenue. The parking fee for all ~major" entertainment shall be $3.00 per vehicle. An alternative option would be to charge $1.00 per person added to the ticket price. The second option would lower your labor expense and possibly slightly reduce revenue. Current numbers indicate about 2.5 people per car come to these events but it varies depending on the type of show. For civic functions, banquets, flat shows, and consumer shows the parking fee is suggested at $2.00 per car. We could do 75¢ per paid adult and 50¢ per paid child. This option enables the promoter to include it in his/her ticket price. When you have concurrent shows the higher parking fee would apply to all vehicles entering the lot or the at'tendant would have to determine from the patron what event they are attending. For conventions and other events requiring multiple "in and outs", the fee would be negotiated say $10.00 for a weekend pass. For banquet functions we should offer the host to buy the parking for 50¢ per person attending. Depending on the total gross revenue potential of an event, the facility general manager may adjust parking fees with the County Manager's approval.