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303 Comment: see G.S. 143-318.11(a) (5). The statute does not permit a closed session to discuss negotiations for purchase or lease of personal property. 5. TO consider and take action with respect to the position to be taken by the county in negotiating the amount of compensation or other material terms of an employment contract. Comment: see G.S. 143-318.11(a) (5). 6. TO consider the initial employment or appointment of an individual to any office or position, other than a vacancy on the board of county commissioners or any other public body, and to consider the qualifications, competence, performance, character, and fitness of any public officer or employee, other than a member of the board of commissioners or of some other public body. Comment: see G.S. 143-318.11(a) (6). Final action on appointments and discharges must be taken in open session. The statute specifically prohibits discussing general personnel policy issues in closed session. It also prohibits discussion in closed session of removin~ from office a member of the board of commissioners or any other public body. This prohibition does not preclude discussion of removing from office an individual officer or employee who is not a member of a ~public body." 7. TO hear or investigate a charge or complaint by or against an individual public officer or employee. comment: see G.S. 143-318.11(a) (6). Final action discharging an employee or removing an official from office must be taken in open session. 8. To plan, conduct or hear reports concerning investigations of alleged criminal misconduct. comment: see G.S. 43-318.11(a) (7). (b) The board may 9o into closed session only upon motion made and adopted at an open meeting. A motion to go into closed session must cite one or more of the permissible purposes listed in subsection (a) of this rule. In addition, a motion to go into closed session pursuant to Rule 3(a) (1) must state the name or citation of the law that renders the information to be discussed privileged or confidential, and a motion to go into closed session pursuant to Rule 3(a)(2) must identify the parties in each existing lawsuit, if any, concerning which the board expects to receive advice during the closed session. comment: see G.S. 143-318.11(c). (c) Unless the motion to go into closed session provides otherwise, the county manager, county attorney, and clerk to the board may attend the closed session. No other person may attend the closed session unless specifically invited by majority vote of the board. comment: The Open Meetings Law does not address this point. Although they have no legal right to attend a closed session, the manager, attorney, and clerk to the board are officers of the board itself, and most boards will want them present at every meeting. All other persons should be excluded unless their presence is reasonably necessary to facilitate the board's deliberations on the matter before it. III. Organization of the Board Rule 4. Organizational Meeting (a) Even-numbered Years. The board shall hold an organizational meeting at its regular meeting place at 6:30 P.M. on the first Monday in December of each even-numbered year. The agenda for this organizational meeting shall be limited to induction of newly elected members of the board of county commissioners and other elected county officials and organization of the board for the ensuing year. [The organizational meeting shall be convened and concluded before the regular December meeting is convened.] The county manager shall call the meeting to order and shall preside until a chair is elected. If they have not already been sworn and inducted into office, the newly elected members of the board shall take and subscribe the oath of office as the first order of business. As the second order, the board shall elect a chair and vice-chair from among its members. As the third order, the board shall approve the bonds of the sheriff and the register of deeds and induct them and any other newly elected county officials into office. comment: The sentence in brackets should be included if the board normally holds a regular meetin9 on the first Monday of the month. (b) Odd-numbered Years. At the first regular meeting in December of each odd-numbered year, the first order of business shall be approval of the minutes of the previous meeting. The second order of business shall be election of the chair and vice-chair for the ensuing year. Comment: This rule incorporates the requirements of G.S. 153A-26 concerning the times for organizational meetings and the qualifications of new members and the requirements of G.S. 153A-39 concerning the election of the chair and vice-chair. G.S. 161-4 (for the register of deeds), G.S. 162-9 (for the sheriff), require the board to approve the bonds of these officials. G.S. 153A-26 provides that the oath of office is that prescribed by Article VI, Section 7, of the North Carolina Constitution (see also G.S. 11-6 and -7) and may be administered by any person authorized by law to administer oaths. The written statement of the oath shall be signed by each new member and filed with the clerk to the board. The statute also provides that a new member who cannot be present at the organizational meetin9 may take and subscribe the oath later.