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302 B. Section off the garage level behind the elevators where employees currently park with an access control charging an entry fee via gated access to those using the lot. Employees would be given a card access and charged $10/month to use the lot. Parking would be on a space available basis. Revised Rules of Procedure for the Board of Commissioners UPON MOTION of Commissioner Casper, seconded by Commissioner Privette and unanimously carried, the Board approved the following Revised Rules of Procedure for the Board of Commissioners. Rules of Procedure for the Board of County Commissioners I. Applicability Rule 1. Applicability of Rules. These rules apply to all meetings of the Board of Commissioners of Cabarrus County at which the board is empowered to exercise any of the executive, quasi-judicial, administrative, or legislative powers conferred on it by law. comment: on the whole, rules of procedure of a governing board are intended to govern formal meetings of the board where it will exercise any of its executive and legislative powers conferred by law. These rules fulfill that purpose and also are designed to ensure board compliance with the Open Meetings Law, G.S. 143-318.9 through -318.18, which applies to any gathering of a majority of the board to discuss public business. The rules also apply to regular informal work sessions or committee meetings where public business is discussed but no official action taken. II. Open Meetings Rule 2. Meetings to be Open (a) It is the public policy of North Carolina and of Cabarrus County that the hearings, deliberations, and actions of this board and its committees be conducted openly. (b) Except as otherwise provided in these rules and in accordance with applicable law, each official meeting of the Cabarrus County Board of Commissioners shall be open to the public, and any person is entitled to attend such a meeting. comment: see G. S. 143-318.10(a). (C) For the purposes of the provisions of these rules concerning open meetings, an official meeting of the board is defined as any gathering together at any time or place or the simultaneous communication by conference telephone or other electronic means of a majority of board members for the purpose of conducting hearings, participating in deliberations, or voting upon or otherwise transacting public business within the jurisdiction, real or apparent, of the board. Comment: see G.S. 143-318.10(d). The Open Meetings Law provides that a social meeting or other informal assembly or gathering together of the members of the board does not constitute an official meeting unless it is "called or held to evade the spirit and purposes" of the laws requiring meetings to be open. Rule 3. Closed Sessions. (a) Notwithstanding the provisions of Rule 2, the board may hold a closed session and exclude the public, under the following circumstances and no others: 1. To prevent the disclosure of information that is privileged or confidential pursuant to the law of this state or of the United States, or is not considered a public record within the meaning of Chapter 132 of the General Statutes. comment: see G. S. 143-318.11(a) (1). 2. TO consult with the county attorney or another attorney employed or retained by the county in order to preserve the attorney- client privilege. Comment: See G.S. 143-318.11(a) (3). The statute provides that general policy matters may not be discussed in a session closed in order to consult with the county attorney, and the mere fact that the county attorney is participating in a board meeting is not grounds to close the meeting. The statute further provides that the board may consider and give instructions to the attorney concerning handling or settlement of any pending litigation or other matter in controversy, but the terms of any settlement (other than a malpractice claim again a public hospital) must be reported to the board of commissioners and entered in the minutes "as soon as possible with an a reasonable time" after the settlement is concluded. 3. TO discuss matters relating to the location or expansion of industries or other businesses in the county. comment: See G.S. 143-318.11(a) (4) . 4. TO consider and take action with respect to the position to be taken by the county in negotiating the price or other material terms of an agreement for the acquisition or lease of real property.