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552
<br />
<br />Commissioner Carpenter voting against, the Board approved the contract with
<br />Alley, Williams, Carmen & King, Inc. for the engineering and design of the Corban
<br />Avenue Parking Lot project for a fee not to exceed $17,450.00.
<br />
<br />Scheduling of a Joint Meeting with the Cabarrus County Board of Education and the
<br />Kanna~olis City Board of Education for Presentation of the FY 1998-99 Budget
<br />
<br />Proposals by the Schools
<br />
<br /> UPON MOTION of Commissioner Barnhart, seconded by Commissioner Mills and
<br />unanimously carried, the Board agreed to meet with the Cabarrus County Board of
<br />Education and the Kannapolis City Board of Education on Thursday, April 2, 1998,
<br />at 6:00 P.M. in the Multi-Purpose Room at the Governmental Center for the
<br />presentation of the budget proposals by the schools.
<br />
<br />Award of Proposal to Office Innovations to Furnish Panel System Workstations for
<br />the Cabarrus County ~uman Services Center ($360,401.28 + $28,464 Installation)
<br />
<br /> The following bids were received on January 6, 1998 for'the Human Services
<br />Building Panel Systems Project.
<br />
<br /> Total Project Bid Bond/
<br />Company Proposal Deposit Comments
<br />
<br />Office Furniture USA
<br />Modern Office Mechanics
<br />MacThrift Office Furniture
<br />(Durham, NC)
<br />MacThrift Office Furniture
<br /> (Durham, NC)
<br />Open Plan Systems
<br />White Office Furniture
<br />White Office Furniture
<br />White Office Furniture
<br />Office Innovations
<br />Office Interiors
<br />Office Interiors
<br />Carolina Business Interiors
<br />Williams Office Supply
<br />Williams Office Supply
<br />Williams Office Supply
<br />Forms and Supply
<br />MacThrift Office
<br /> Charlotte, NC
<br />Carolina Office Interiors
<br />Carolina Office Interiors
<br />
<br />$379,345.79 Yes
<br />405,086.62 Yes
<br />
<br />487,788.07 Yes New panels
<br />140,182.00 Yes Used Panels
<br />
<br />569,416.50 Yes
<br />477,786.29 Yes Option I
<br />434,466.06 Yes Option II
<br />369,100.90 Yes Option III
<br />360,401.28 Yes
<br />572,765.00 Yes
<br />615,253.00 Yes
<br />394,798.21 Yes
<br />573,248.73 Yes Bid #I-A
<br />681,862.78 Yes Bid #2-B
<br />495,000.00 Yes Bid #3-C
<br />345,036.40 yes
<br />364,397.57 Yes
<br />
<br />519,195.00 yes Bid #1
<br />414,000.00 Yes Bid #2
<br />
<br /> Mr. Day reviewed the County Manager's recommendation to award the panel
<br />systems workstations bid to Office Innovations, the apparent low bidder on the
<br />workstation systems as specified. The two primary issues involved a minimum
<br />height of 64 inches and the State requirement for a minimum interior space of 80
<br />square feet for interviewing by the Social Services employees. Mr. Day reported
<br />that another vendor, Forms and Supply, had advised him on this date that the
<br />space on the architectural drawing did not equal the space required by the panel
<br />systems.
<br />
<br /> Ms. Sherri Barnhardt, Purchasing Agent, reviewed the bid process and the
<br />mock-up of the panel systems by the three lowest bidders -- MacThrift Office
<br />Furniture, Durham ("used" panel systems), Forms and Supply, Inc. and Office
<br />Innovations. She reported that Forms and Supply had bid a panel which measured
<br />62% inches in height rather than the specified minimum requirement of 64 to 66
<br />inches. However, Forms and Supply had brought in on this date a panel sample
<br />with a different top cap which could be used along with levelers to increase the
<br />height of the panels. Also, Ms. Barnhardt stated the interior size of the
<br />individual workstation bid by Forms and Supply did not measure precisely 8 feet
<br />x 10 feet.
<br />
<br /> There was lengthy discussion regarding the bid process, the specifications,
<br />the alleged inaccuracies in the architectural drawings and the minimum height and
<br />interior space requirements. In response to questions by the Board, Ms.
<br />Barnhardt advised that Forms and Supply had not taken an exception to the
<br />specifications when they submitted their bid.
<br />
<br />
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