BC 1994 12 19 - Laserfiche WebLink

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289 D. Non-overnight Travel - Reimbursements for meals and other expenses during non-overnight travel will be permitted when such expenses are incurred in the conduct of County business. If the registration fee includes a meal, the full cost for registration is reimbursed, inclusive of the meal. E. Travel Voucher - A form provided for the Commissioner to fill out upon completion of a specific trip, which lists all mileage, private or public transportation, lodging, meals, registration and other expenses already paid for and/or requested to be reimbursed by the county. Receipts for lodging, registration and private or public transportation are to be attached to and made a part of the trip sheet. Before acceptance for reimbursement, the travel voucher must bear the signature of the requesting Commissioner. F. Transportation Cost of Commissioner Payment of mileage allowance or actual cost of public transportation as applicable. Section 5, Authorized Travel Modes; A. Privately Owned Vehicle - Reimbursement for operation expense shall be limited to the mileage allowance. B. Commercial Airlines - All airline tickets for county related travel must be purchased through the least expensive source. Airfare must be billed directly to the county unless prohibited by unusual circumstances. C. Rental Vehicles If necessary for business purposes and with prior approval of the chairperson, the rented vehicle should be secured at the lowest practical cost. If rental vehicles are used for both business and non-business purposes, reimbursement to the county for the non-business portion will apply. D. Trains. Buses and Taxis Reimbursement for expenses incurred. Section 6, Travel Outside the County; A. Approved travel expenses outside the county for county purposes or purposes in the best interest of the county, for training, conferences, professional meetings, etc. may be reimbursed, to the limits of the policy, for: (1) Transportation cost. (2) Meals. (3) Lodging. (4) Registration cost. (5) Necessary incidental costs. B. Lodging 1. Reimbursement of lodging expenses incurred in counties contiguous to Cabarrus will not be authorized without prior approval by the Board. 2. When more than one commissioner or employee occupies the same hotel room, the total lodging expense should be reported on only one of the employees' travel vouchers. 3. When another person who is not a commissioner or an employee occupies the same hotel room with a commissioner on an authorized trip, the commissioner must pay the difference between the single and double room rates. 4. To receive reimbursement for lodging expenses, an itemized hotel bill must be attached to the travel voucher. C. Registration Cost 1. Registration costs in excess of $100.00 should be paid directly by the county. 2. When a commissioner personally pays a registration fee, a receipt for payment should be obtained for reimbursement purposes. 3. Additional registration costs for recreational and entertainment activities will not be paid by the county. Meal functions are not included in this requirement, and eligible for payment by the county in lieu of the meal per diem payment. Section 7, Extraordinary Travel or Cost: In instances of travel not covered by this policy, or where the actual necessary costs exceed the maximum reimbursement allowed and the travel is in the.best interest of the county, the Board may approve reimbursement of