BC 1994 12 19 - Laserfiche WebLink

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290 actual cost beyond the maximums stated herein. Whenever possible, the terms of reimbursement must be determined before the travel occurs or before the cost is incurred. The Board shall approve or disapprove all other expense reimbursements not clearly defined in this policy or which have been questioned. Section 8, Travel Advances: For "Travel Outside the County" and "Extraordinary Travel", County Commissioners may receive advances for travel expenses, to avoid personal inconvenience or hardships. Once a trip is approved by the Board, the Commissioner must submit a request, in writing, to the Finance Director estimating the travel cost. The Finance Director will review the request and forward it for processing. Travel advance checks will not be issued for estimated expenses less than $200.00. Immediately upon completion .of the travel, the Commissioner will present an approved travel voucher to the Finance Department and return any money advanced in excess of the actual expenses approved on the travel voucher within thirty (30) working days to the Finance Department. Any amount advanced and subject to return to the county, not promptly refunded maybe deducted from pay due the Commissioner. Section 9. Travel Procedure: A. The Board has the responsibility to determine whether the proposed travel is eligible for reimbursement of expenses. B. If the trip is eligible for a travel advance, the Commissioner should make a written request, sufficiently in advance, to allow the request to be processed and a check prepared. C. Travel is performed.~ D. A travel voucher is completed by traveler and forwarded to the Finance Department. Section 10, General; A. Out-of-State Travel 1. Any out-of-state trip requires prior approval by the Board. B. Trip Cancellation 1. When a Commissioner cancels an approved trip and the county has paid airfare, registration and other related fees, or issued a travel advance, a memo must be sent to the Finance Department explaining the cancellation. Bid Award '- Sheriff's Department Vehicles Chief Larry Anderson of the Cabarrus County Sheriff's Department reviewed the following bids received on December 15, 1994 for the purchase of 12 vehicles. He recommended the award of the bid to Hilbish Ford. Dealership Town & Country Ford Ford Crown Victoria Unit Price $16,192.00 Hilbish Ford Ford Crown Victoria Unit Price $16,105.00 Total Price $194,304.00 $193,266.00 UPON MOTION of Commissioner Olio-Mills, seconded by Chairman Barnhart and unanimously carried, the Board awarded the bid for 12 vehicles for the Sheriff's Department to the low bidder, Hilbish Ford, in the total amount of $193,266.00. Water and Sewer District Meetin~ Chairman Barnhart recessed the meeting Until the conclusion of the Water and Sewer District meeting. Chairman Barnhart reconvened the meeting of the Board of Commissioners. INFORMAL PUBLIC COMMENTS Chairman Barnhart opened the meeting for Informal Public Comments.