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383 <br /> <br /> The Board of Commissioners for the County of Cabarrus met in recessed <br />session in the Commissioners' Conference Room at the Cabarrus County Governmental <br />Center in Concord, North Carolina on Monday, August 23, 1993, at 5:30 P.M. <br /> <br />Present <br /> <br />Chairman: Carolyn B. Carpenter <br />Vice-Chairman: Kenneth F. Payne <br />Commissioners: Jeffrey L. Barnhart <br /> Sue B. Casper <br /> Arne L. Fennel <br /> <br /> Also present were Mr. John V. Witherspoon, County Manager; Mr. Fletcher L. <br />Hartsell, Jr., County Attorney; Mr. John D. Day, Budget Officer; and Mrs. Frankte <br />F. Bonds, Clerk to the Board. <br /> <br />Chairman Carpenter called the meeting to order at 5:40 P.M. <br /> <br />Executive Session <br /> <br /> UPON MOTION of Commissioner Payne, seconded by Commissioner Casper and <br />unanimously carried, the Board moved to go into executive session to discuss <br />pending litigation and property acquisition. The Board invited Mr. Day to join <br />the Board in executive session. <br /> <br /> UPON MOTION of Commissioner Barnhart, seconded by Commissioner Payne and <br />unanimously carried, the executive session was terminated. <br /> <br />No action was reported from the executive session. <br /> <br />Quarterly Work Sessions <br /> <br /> The Board discussed the Quarterly Work Sessions and the information to be <br />reviewed during those sessions. Mr. Witherspoon presented a sample annual report <br />showing budgeted revenues and expenditures, actual revenues and expenditures and <br />the variance of each. He suggested that the quarterly reports follow the same <br />format and show actual year-to-date information concerning revenues and <br />expenditures. The Board by consensus agreed to the proposed format of the <br />quarterly report and to the following format for the Quarterly Work Sessions. <br /> <br />II. <br /> <br />III. <br /> IV. <br /> V. <br /> <br />Financial Update <br />A. Expenditures <br />B. Revenues <br />Staff Activities Update* <br />A. Current <br />B. Upcoming <br />Commissioner Activities Update* <br />Open Discussion <br />Adjournment <br /> <br />*A list of issues will be circulated prior to the <br />meeting. The Board may add topics for discussion by <br />both staff and commissioners. <br /> <br />Five-Year Plan/Capital Improvement Plan <br /> <br /> Mr. Day requested additional directions regarding the development of the <br />Five Year Plan and Capital Improvement Plan. Upon his recommendation, the Board <br />agreed by consensus to use Wake County's plan as a model in preparing the Five- <br />Year Plan. The Board asked Mr. Day to begin work on the plan and to make a <br />status report at the quarterly work session on November 6. In addition, the <br />Board generally agreed that a Capital Improvement Plan is needed with items <br />prioritized. A list of projects will be presented at the November 6th meeting <br />for consideration by the Board. <br /> <br />Board Retreat Proposal <br /> <br /> Mr. Witherspoon and Mr. Day proposed that the Board consider a facilitated <br />Board retreat. Board members were in general agreement with the proposal and <br />asked Mr. Witherspoon to present information on November 6 regarding facilitation <br /> <br /> <br />