BC 1990 06 18 - Laserfiche WebLink

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432 1. Continue to encumber the appropriation and pay the invoices rendered in the subsequent year from the encumbrances outstanding. 2. Cancel open purchase orders as of June 30 as "continuing contracts" and reencumber them as of the following day - July 1. The first of the two options listed above will be followed for all Cabarrus County purchase orders and contracts outstanding at June 30th. However, several stipulations have been placed on encumbrances outstanding in order to assist the auditors in closing out the previous year. The following procedure will be used for contracts and purchase orders still open June 30th: 1. The purchase order or contract will be held as an outstanding encumbrance until August 15th. 2. On August 15th, all purchase orders that are outstanding from the previous year will be voided. 3. For prior year merchandise received after August 15th, a new purchase order will be required along with a budget revision form specifying how the department plans to pay for the merchandise that has not been budgeted in the current year. These requirements must be submitted and approved before the invoice will be paid. These procedures are designed to encourage departments to either be certain that orders placed before June 30th will be received prior to August 15th or to budget these year-end items in the appropriate budget to insure that funds are available when the order is received. The latter can be accomplished by using the wording listed under the "continuing contracts" section above on the face of the purchase order. This clause will allow an order to be placed prior to June 30th but charged to the new budget year. To implement this system the Finance Department will consider all purchase orders marked in this manner as "continuing contracts" and will encumber them appropriately. UPON MOTION of Commissioner Hamby, seconded by Chairman Lentz with Commissioners Hamby, Moss, and Melvin and Chairman Lentz voting for, the Board appointed Mr. Gary M. Long to the Region F Emergency Medical Services Advisory Council for a two-year term ending June 30, 1992. Mr. Long was appointed to the position previously held by Commissioner Melvin who declined reappointment. The appointment to fill the vacancy on the Centralina Private Industry Council was removed from the agenda. UPON MOTION of Commissioner Moss, seconded by Commissioner Melvin with Commissioners Moss, Melvin, and Hamby and Chairman Lentz voting for, the Board adopted the following resolution. A RESOLUTION RELATIVE TO FUNDING FOR VOCATIONAL REHABILITATION FROM THE NORTH CAROLINA DEPARTMENT OF HUMAN RESOURCES WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, Cabarrus Workshop, Inc. does not receive funding through the North Carolina Department of Human Resources Division of Vocational Rehabilitation to provide Vocational Evaluation, Vocational Adjustment, or Job Placement; and this lack of funding results in an incomplete and fragmented continuum of vocational services to adolescents and adults with developmental disabilities in Cabarrus County; and this lack of funding results in services being available only through out-of-county service providers; and provision of these services out-of-county involves excessive travel time and costs, is inconvenient for program participants and families, and may result in poor monitoring of participants following Job placement; and families prefer that services be made available in their local community; and the lack of Division of Vocational Rehabilitation funding results in an incomplete funding stream for Cabarrus Workshop, Inc. NOW, THEREFORE, BE IT RESOLVED that the Cabarrus County Board of Commissioners requests that the North Carolina Department of