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§ 2.4 lnfmmallon Gathering See Attachment A for a further description of the information gathering and data collection tasks. § 2.4.1 The Architect shall compile and review existing Project -related documentation, including the following: .1 Available repons on existing facilities, site surveys, construction documents, and other Owner documents, including existing program material, if any .2 Relevant government documents such as applicable codes and ordinances .3 Applicable non-govemmenmi building and planning standards .4 Relevant historical documents and archival materials § 2.4.2 The Architect shall prepare for and conduct interviews of Owner -designated individuals by .1 identifying key individuals to be interviewed, 2 establishing a work plan and schedule for the interviews, .3 determining the types of data that could impact the design of the facility, and A determining how interviewing will relate to other information -gathering techniques, such as observation and surveys. § 2.4.3 The Architect shall conduct a walktbrough of the Owner's existing facilities with the appropriate personnel, such w the Ovneq property manager, or facility manager, and .1 prepare, if appropriate, a space inventory of existing spaces, equipment and furnishings, .2 identify trafficand circulation Patterns, use levels and general adequacy ofspaces to accommodate the users, and .3 prepare a written description or graphic illustration of the existing space utilization, identifying space requirements and relationships for. furniture, equipment, operating procedures, security requirements and communications. § 2.4.4 The Architect shall identify, in consultation with the Owner, facilities and operations of similar nature to be visited and observed by designated programming participants for purposes of evaluation and comparison. § 2.4.5 In consultation with the Owner, the Architect shall identify the individuals to be surveyed. The Architect shall prepare a work plan and schedule for questionnaires and surveys and shall develop, prepare and distribute questionnaires and surveys and collate the results. The Architect shall prepare survey questions based on a systematic process for gathering specific program information such as furniture and equipment needs and special space criteria. § 2.4.6 The Architect shall conduct group sessions with the Owner's Project team for the purpose of reviewing information obtained from literature reviews, interviews, observations and surveys; considering and discussing design and planning issues, including future growth and expansion projections; and endeavoring to achieve consensus as to which values, goals, facts, needs and ideas should influence the design of the facility. The Architect shall determine the group session goals and identify participants for the group sessions. § 2.5 Data Analysla See Attachment A for a further description of the space requirements and performance criteria tasks. § 2.5.1 Based on the information gathered, the Architect shall develop performance and design criteria for the proposed facility. § 2.5.2 The Architect shall make a preliminary determination of space requirements. space relationships and circulation, including consideration of special requirements, such as ambient environment, safety and security, furnishings, flexibility and site information, where appropriate. § 2.5.3 The Architect shall identify any major unresolved programming issues and discuss preliminary options for their resolution with the Owner. § 2.5.4 Based on discussions with the Owner, the Architect shall make recommendations for solutions to the unresolved programming issues for approval by the Owner prior to preparation of the Architect's initial repos. IML ala M or us awmM um du cow Thu, aaument., ameucee aM u nal for rcub (369w ) Attachment number 4 \n F-12 Page 131