BC 2018 07 17 Regular Meeting - Laserfiche WebLink

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July 17, 2018 (Regular Meeting) Section III. Page 3633 required to be bid or which G.S. 143-131 allows to be let on informal bids so long as the annual budget or appropriate capital project ordinance contains sufficient appropriated but unencumbered funds for such purposes. 9. The County Manager may execute contracts with outside agencies to properly document budgeted appropriations to such agencies where G.S. 153 A -248(b), 259, 449 and any similar statutes require such contracts. 10. The County Manager may reject formal bids when deemed appropriate and in the best interest of Cabarrus County pursuant to G.S. 143- 129(a). 11. The County Manager may reduce revenue projections consistent with prevailing economic conditions, and also reduce expenditures correspondingly. This ordinance and the budget documents shall be the basis of the financial plan for the County of Cabarrus. a. The Finance Director is hereby directed to maintain within the Capital Project Fund sufficient detailed accounting records to satisfy the requirements of the law. b. The Finance Director is directed to report, at the request of the Board, on the financial status of each project element in Section I and on the total revenues received or claimed. c. Copies of this capital project ordinance shall be furnished to the Clerk to the governing Board, and to the Finance Director for direction in carrying out this project. d. At the completion of a construction project, all unrestricted excess funds are transferred to the General Fund and the portion of the Capital Project associated with the project is closed. Adopted this 17th day of July, 2018. CABARRUS COUNTY BOARD OF COMMISSIONERS BY: /s/ Stephen M. Morris Stephen M. Morris, Chairman ATTEST: /s/ Lauren Linker Lauren Linker, Clerk to the Board (F-3) County Manager - Update to Reserve Polioy for Cabarrus County County staff is in the process of reviewing all current policies in place and will be bringing updates before the Board of Commissioners as needed. The first policy to be presented is the Reserve Policy. Susan Fearrington and Pam Dubois attended the Government Finance Officers Conference and spoke to each rating agency in regard to the reserve policy that the County currently has in place. One item staff felt that was missing based on research, was a replenishment section, should the County ever have to use fund balance and go below the 15 percent policy level. Attached are the changes recommended for approval to update the policy. UPON MOTION of Commissioner Shue, seconded by Commissioner Kiger and unanimously carried, the Board adopted policy updates effective July 1, 2018. (F-4) EMS - Authorization to Purchase Ambulances Staff is requesting authorization to purchase three ambulances using the Savvik buying group at a cost of $165,825 each (total $497,475). The ambulance purchase was included in the FY19 budget adopted on June 16. Ambulances are routinely purchased through the buying group/ cooperative in place of bid requests. The quote used for budgeting purposes is attached. An updated quote has been requested. UPON MOTION of Commissioner Shue, seconded by Commissioner Kiger and unanimously carried, the Board approved the purchase of three Demers Type III Ambulances.