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February 2, 2009 (Work Session) <br />Page 1227 <br />The Board of Commissioners for the County of Cabarrus met for an <br />Agenda Work Session at the Cabarrus Arena and Events Center in Concord, North <br />Carolina on Monday, February 2, 2009, at 3:30 p.m. <br />Present - Chairman: H. Jay White, Sr. <br />Vice Chairman: Grace M. Mynatt <br />Commissioners: Robert W. Carruth <br />Elizabeth Poole <br />Coy C. Privette <br />Commissioner Privette was not present for the beginning of the meeting <br />Also present were John Day, County Manager; Richard M. Koch, County <br />Attorney; Mike Downs, Deputy County Manager; Pam Dubois, Deputy County <br />Manager; Kay Honeycutt, Clerk to the Board and Lyndsay Hayes, Deputy Clerk to <br />the Board. <br />Call to Order <br />Chairman White called the meeting to order at 3:92 p.m. <br />CVB - Presentation of 2nd Quarter 2008 Financial Statements <br />DeSales Wagster, Director of the Convention and VisitorsBureau (CVB), <br />presented the quarterly financial report from the Cabarrus County Tourism <br />Authority. She reported the following information: Cabarrus County saw a <br />decrease of only 2.98 percent in business, which was much lower than what was <br />seen by the state; the County's average daily hotel rate continues to hold at <br />a higher level than state levels; market steadiness can be attributed to an <br />increase of 50 percent in amateur sports bookings during this quarter; an <br />owner's conference was held in October for local hoteliers, at which many <br />hoteliers expressed support for more sports facilities and for pursuing the <br />amateur sports market; etc. Ms. Wagster briefly reviewed a Second Quarter <br />Executive Summary which had been provided to the Board, which included <br />information regarding the Tourism Authority's research, 2009-2010 marketing <br />plan, military marketing campaign, media and public relations, advertising, <br />and tourism collaterals. She also reviewed the Tourism Authority's partner <br />relationships and reported that staff had attended many trade shows and site <br />visits. <br />John Mills, Cabarrus County Convention and Visitors Bureau (CVB) <br />Director of Finance and Administration, presented the CVB'S Budgeted <br />Statement of Revenues and Expenditures for the three months ending December <br />31, 2008 as follows: <br />Year to Date Revenues: $1,010,964.00 <br />Year to Date Expenditures: $1,187,328.00 <br />Revenues over Expenditures: ($176,374.00) <br />He also reviewed the CVB's Balance Sheet as of December 31, 2008 as <br />follows: <br />Total Current Assets: $682,014.32 <br />Total Current Liabilities: $9,002.17 <br />Total Capital: $678,012.15 <br />He addressed the following items: total revenues for the quarter <br />ending December 31, 2008 were down $139,208.00; salary and wage expense was <br />down $57,206.00; total marketing activities were under budget $66,866.00; <br />total expenditures for the quarter were down $124,995.00; revenues over <br />expenditures were $9,713.00 under budget; and the year-to-date budget is <br />ahead by $16,100.00. He stated as of December 31, 2008, all tourism funds <br />held by the County have been transferred to the Tourism Authority. He <br />reported the Tourism Authority's current assets total $682,014.32 and the <br />fund balance is $854,373.00. <br />Note: Commissioner Privette arrived at 3:50 p.m. and was present for <br />the remainder of the meeting. <br />Ms. Wagster responded to questions from the Board, with the following <br />items being addressed: marketing efforts for hotels and tourism within the <br />County; contributions to the Cabarrus Arena and Events Center; e-marketing <br />and web page information; the military market; other tourism boards; etc. <br />Terry Crawford, Tourism Authority Chair, gave a brief summary of the <br />reports presented to the Board. He also responded to general questions. <br />