BC 2009 02 02 Work Session - Laserfiche WebLink

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February 2, 2009 (Work Session) No action was taken by the Hoard. Page 1228 &inance - Cabarrus County 9ohoola Right-of-Way and Sewer Easement Request Kelly Kluttz, -.Cabarrus County Schools Finance Director, presented information related to a request to transfer a right-of-way and sewer easement to the Water and Sewer Authority of Cabarrus County (WSACC) for the C.C. Griffin Middle School and Lower Rocky River Elementary School area. She explained that this type of transfer is a common practice for Cabarrus County Schools. UPON MOTION ofCommissioner Privette, seconded by Vice Chairman Mynatt and unanimously carried, the Board voted to place the Cabarrus County Schools Right-of-Way and Sewer Easement Request on the February 16, 2009 Agenda as a Consent item. Kelly Kluttz, Cabarrus County Schools (CCS) Finance Director, provided information related to a request from Cabarrus County Schools to reallocate funds towards various construction projects. She reported the following: the Cabarrus County Board of Education previouslyapproved several construction projects using the remaining balance of the $98 million G.O. Bond Funds; when purchase orders were issued, it was discovered that additional funds are needed for Nextel boosters at several schools, a ball field and related items at W.R. Odell Elementary School, and football bleachers at Hickory Ridge High School; brick remediation at Northwest Cabarrus High School was determined to be unnecessary and funds from that project in the amount of $200,000.00 were allocated to other projects; CCS is requesting the $500,000.00 savings from C.A. Furr Elementary project be transferred to offset the cost of several change orders in the Bus Garage project; CCS has approved a change order for rock and contaminated soil at the Bus Garage; and more funds will be needed in the contingency fund for the Bus Garage project. Ms. Kluttz also responded to questions from the Board. She addressed the following: the total funds requested by CCS amount to $556,189.00; additional funds are needed to fulfill purchase orders for several school projects; original estimates for these school projects were not detailed enough; there is nothing in the local budget that can be cut; etc. John Day, County Manager, asked Ms. Kluttz if current expense and capital outlay funds for CCS are reduced as proposed by the County, will CCS still want to use these funds for these specific purposes or would these funds need to be shifted to other items that have been cut. Ms. Kluttz responded there is no equipment or technology in CCS's local budget that can be cut at that magnitude. In response to a question posed by Commissioner Privette, Ms. Kluttz noted that CCS has issued change orders for the Bus Garage project for rock and contaminated soil, preferred vendors, and curb and guttering. She stated these change orders total $593,000.00. Chairman White asked why the architect or Construction Manager for CCS wouldn't know to include curb and guttering in the original bid for construction. Mr. Day responded that the bids for this project were completed before permits were issued by the City of Concord, thus the funds for curb and guttering were not included in the original bid. A brief discussion ensued. Commissioner Privette commented that such a large amount of overruns shows very poor planning. UPON MOTION of Commissioner Poole, seconded by Commissioner Privette, and unanimously carried, the Board voted to place Finance - School Construction Fund - Bus Garage ($556,169.00) and Reallocation of Other $98 Million GO Bond Line Items and 2009 School Construction Line Items ($331,092.00) on the February 16, 2009 Agenda as a New Business item. Following the motion, Vice Chairman Mynatt requested that staff from CCS be present at the Board's regular meeting to provide more information.