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Mr. Michael Ruffin January 24, 1989 Page Two Accompanying these questionnaires is one which is completed by the employees' department head. Here, comments may be made as to inconsistencies in the employees' interpretation of duties or in the requirements for the position. Also, comments may be made as to desired changes in present requirements. These may be considered for implementation in future hirings. Once these questionnaires are returned to our staff, they will be grouped by class and each will be read and evahmted. This evaluation of the employees' and supervisors' comments will aid in compiling a profile of the job and developing the first draft of the various job descriptions. Based on the information provided by your staff, we expect to write approximately 300 job descriptions. Next, the drafts are returned to the employees and supervisors for review. Generally this process confirms that we have correctly interpreted the information provided by the county employees. In cases where discrepancies exist, we shall make appointments to discuss problems or changes which seem to be necessary. This step leads us to a final draft of the descriptions. Once completed they are grouped an.d coded by department. Finally, the completed descriptions are again evaluated to determine whether or not they are correctly placed on the pay plan. The idea being that positions requiring similar skills and education should be similarly compensated. This concludes Phase I of our project. Phase II, the pro forma job advertisement will require consultation with a few legal sources. The advertisement will be designed using the appropriate language and leaving blanks for the legally mandated information concerning each vacancy or newly formed position. Phase III, the organization chart, will require two or three meetings with you to determine the current status of your chain of command and then determining the most efficient flow which could be derived from that, Following this stage, we may depict this with tile aid of computer graphics or drawn by our cartographer. We estimate a total cost for the project of $16,060, representiug 640 hours of work. Our "free-hours" policy, however, allows us to apply two 40 hour blocks towards the completion of these tasks. The free hours will be used by the members of the staff whose hourly rate is greatest in order to minimize the overall cost to the County. This brings the total figure proposed to $12,300. Although, we are confident that our estimate will cover the scope of work for this contract, the following statements are required by our bylaws: In the event that the project total exceeds that estimated, the County will be notified of the overage and at that point a determination may be made whether to complete the tasks and pay the overage or forego the remainder of the project. In the event that the project total cost is less than estimated, the County will be charged only for the actual work done.