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Coborrus County Transportation Services Final Report - September 2015 Vehicle Utilization Based on vehicle utilization data provided by ITRE for the week of August 4 -8, 2014, CCTS used either 21 or 22 of their 29 revenue vehicles each day, with up to 19 vehicles in use at the same time during peak periods. This leaves at least 10 spare vehicles at any given time, which is a more than adequate spare ratio. As of March 2015, CCTS has 27 revenue vans. This will help to reduce their spare ratio, but the spare ratio would still be above the recommended 20 percent, based on provided vehicle utilization data. For four of the five days during the week in August 2014 for which vehicle utilization data was provided, it was noted there was a vehicle that only carried one passenger. On the fifth day there was a vehicle that only carried a total of three passengers. This would contribute to the lower number of passengers per service hour discussed below in Section 4.5. Plus it makes the number of vehicles in use at any one given time a poor indicator of the right number of vehicles needed to operate the service effectively. If significant performance improvement cannot be generated by some CTSP projects, then the fleet size must be deduced by at least five vehicles, e.g. fleet under the base case should be no more than 22 vehicles. Maintenance Management and Tracking Vehicle maintenance is handled by a private vendor in Cabarrus County. CCTS issued an RFP for a maintenance contract, which was issued on July 1, 2014 to GMAX Automotive for a 3 -year term. This is the second contract term for GMAX Automotive. The advantages of this vendor are that they pick up and deliver the vehicles for service and give priority to CCTS vehicles in scheduling. Ultimately, CCTS would like for Cabarrus County to handle maintenance of CCTS vehicles in house, but right now CCTS vehicles would be low priority for service behind police and EMS vehicles. In the future, CCTS would like the County to have a dedicated maintenance person for CCTS vehicles. CCTS maintains a maintenance tracking book for each vehicle. The private vendor also maintains records. A county employee in the Infrastructure and Asset Management division enters all maintenance records into Asset - Works. The Performance Plan and Analysis noted that CCTS needs to track their wheelchair lift inspections in Asset -Works Attachment number 1 \n F -3 Page 108 Source: CCTS Vehicle Inventory, March 201S