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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 136 <br />STANDARD -11: PERSONNEL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />41. <br />LEAVE FILE <br />Destroy in office 3 years after return of employee or <br />29 CFR 825.110(b)(2)(i) <br />Records concerning employee leave, including <br />termination of employment.* <br />requests for and approval of sick, vacation, overtime, <br />29 CFR 825.500(b) <br />buy -back, shared, donated, military, etc. Includes <br />premium payments, employer notice, medical <br />examinations considered in connection with personnel <br />action, disputes with employees over the Family <br />Medical Leave Act (FMLA), and other related records. <br />42. <br />LONGEVITY PAY REQUESTS <br />Destroy in office when released from all audits. <br />43. <br />MERIT AND SENIORITY SYSTEM RECORDS <br />a) Destroy in office employee- specific records after 3 years.* <br />29 CFR 1627.3 <br />b) Destroy in office system and plan records 1 year after no <br />longer in effect. <br />44. <br />PERSONNEL ACTION NOTICES <br />a) Transfer records as applicable to PERSONNEL RECORDS <br />Records used to create or change information in the <br />(OFFICIAL COPY) item 45, page 83. <br />personnel records of individual employees concerning <br />such issues as hiring, termination, transfer, pay grade, <br />b) Destroy in office all remaining records 2 years from date <br />position or job title, name change, and leave. <br />record was created or received, or the personnel action <br />involved. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 136 <br />