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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 137 <br />STANDARD -11: PERSONNEL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />45. <br />PERSONNEL RECORDS (OFFICIAL COPY) <br />a) Destroy in office 30 years from date of separation <br />G.S. § 153A -98 (County <br />Official copy of personnel file maintained on each <br />information needed to document: date and amount of <br />Employees) <br />agency employee. May include basic employee <br />each increase or decrease in salary with that county; date <br />information and records and forms relating to the <br />and type of each promotion, demotion, transfer, <br />selection or non - selection, promotion, transfer, leave, <br />suspension, separation, or other change in position <br />salary, suspension, and termination of employment. <br />classification with that county; date and general <br />description of the reasons for each promotion with that <br />See also EMPLOYEE MEDICAL RECORDS item 22, page <br />county; date and type of each dismissal, suspension, or <br />77. <br />demotion for disciplinary reasons taken by the county; <br />and, if the disciplinary action was a dismissal, a copy of the <br />written notice of the final decision of the county setting <br />forth the specific acts or omissions that are the basis of the <br />dismissal. <br />b) Destroy in office information used to verify benefits 30 <br />years after date of separation. <br />c) Destroy in office remaining records when individual <br />retention periods are reached as noted in individual items <br />in the Records Retention and Disposition Schedule. <br />46. <br />PERSONNEL RECORDS (REFERENCE COPY) <br />a) Transfer records as applicable to PERSONNEL RECORDS <br />Duplicate copy of official personnel jacket that is often <br />(OFFICIAL COPY) item 45, page 83. <br />maintained below the department level by <br />supervisors. <br />b) Destroy in office remaining records when administrative <br />value ends.' <br />Agency Policy: Destroy in office after 2 years <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 137 <br />