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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 140 <br />STANDARD -11: PERSONNEL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />58. <br />VOLUNTEER RECORDS <br />Destroy in office 3 years from date of last inquiry or entry. <br />Records concerning individuals who volunteered to <br />assist with various agency activities and /or serve on <br />boards. <br />59. <br />WORKERS' COMPENSATION PROGRAM <br />a) Retain in office records with historical value permanently. <br />(ADMINISTRATIVE) FILE <br />Includes program policies, guidelines, and related <br />b) Destroy in office all other records when administrative <br />administrative documentation. <br />value ends.' <br />Agency Policy: Destroy in office after 3 years <br />60. <br />WORKERS' COMPENSATION PROGRAM CLAIMS FILE <br />a) Retain in office permanently records concerning claims <br />Comply with applicable <br />Records concerning workers' compensation claims <br />filed for injuries that occurred prior to July 5, 1994. <br />provisions of G.S. §8 -53 <br />filed by employees' supervisors concerning accidental <br />Transfer official copy of claim records to the Industrial <br />regarding the <br />injuries or illnesses suffered on the job. May include <br />Commission in compliance with G.S. §97- 92(a), and in <br />confidentiality of <br />Employer's Report of Injury to Employee (Form 19), <br />accordance with county personnel policy. Retain in office <br />physician - patient <br />accident investigation reports, medical reports, <br />permanently records concerning claims filed for injuries <br />records. <br />reference copies of medical invoices, and other <br />that occurred on or after July 5, 1994, for which the <br />related records. Also includes reference copies. <br />Industrial Commission form "Employee's Claim for <br />(Records concerning claims filed for injuries that <br />Additional Medical Compensation Pursuant to N.C. Gen. <br />occurred prior to July 5, 1994 are considered <br />Stat. §97- 25.1" (Form 18M) has been filed. Destroy in <br />permanent records in compliance with Hyler v. GTE <br />office remaining records 5 years after closing, in <br />Prods. Co., 333 N. C. 258 S.E.2d 698 (1993).) <br />accordance with G.S. §97- 24(c), if no litigation, claim, <br />audit, or other official action involving the records has <br />been initiated.* <br />b) If official action has been initiated, transfer to LITIGATION <br />CASE RECORDS item 14, page 66. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 140 <br />