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STANDARD -12. PLANNING AND ZONING RECORDS <br />Official records and materials created and accumulated during the conduct of county planning and zoning programs. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 141 <br />STANDARD -12: PLANNING AND ZONING RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />1. <br />APPEARANCE COMMISSION MEETINGS <br />Follow disposition instructions for MINUTES OF PUBLIC BODIES <br />Agendas, minutes, and related materials pertaining to <br />item 34, page 8. <br />meetings of the Appearance Commission. <br />2. <br />APPEARANCE COMMISSION PROJECT FILE <br />Destroy in office when administrative value ends.' <br />Agency Policy: Destroy in office after N/A <br />3. <br />ASSESSMENT RECORDS FILE <br />Destroy in office when administrative value ends.' <br />Copies of assessment records and supporting <br />Agency Policy: Destroy in office after N/A <br />documentation. <br />4. <br />BOARD OF ADJUSTMENT CASE FILE <br />Destroy in office 6 years after resolution of case.* <br />G.S. § §153A -340 <br />Cases submitted to the board requesting variances <br />G.S. § 1 -50(5) <br />from current zoning ordinances. <br />5. <br />BOARD OF ADJUSTMENT CASE INDEX <br />Retain in office permanently. <br />Index to cases reviewed by the board. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />G -3 Page 141 <br />