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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />.. <br />G -3 Page 142 <br />STANDARD -12: PLANNING AND ZONING RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />6. <br />BOARD OF ADJUSTMENT MEETINGS <br />a) The official minutes of the governing board and its <br />Agendas, minutes, and related materials pertaining to <br />subsidiary boards are permanent records. <br />meetings of the Board of Adjustment. <br />b) The official minutes of advisory boards may be destroyed <br />See the Microfilm section on page A for instructions <br />only upon approval by the State Archives of North <br />on microfilming. <br />Carolina. The State Archives reserves the right to <br />designate the minutes of any advisory board as <br />permanent. <br />c) Minutes of committees or subcommittees may be <br />destroyed when administrative value ends, if the minutes <br />or actions and decisions of the committee are entered as <br />part of the minutes of the parent board. If minutes or <br />actions and decisions of the committee or subcommittee <br />in question are not entered as part of the minutes of the <br />parent board, the State Archives reserves the right to <br />designate the minutes as permanent.' <br />Agency Policy: Destroy in office after 30 days <br />7. <br />COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) <br />a) Retain in office records with historical value permanently. <br />24 CFR 85.42 <br />ADMINISTRATIVE RECORDS <br />24 CFR 570.502(x)(16) <br />Records concerning the administration of projects <br />b) Destroy in office all other records 5 years after completion <br />24 CFR 84.53(b) <br />funded under the Community Development Block <br />of project.* <br />24 CFR 570.502(b)(3) <br />Grant program (CDBG). May include both direct <br />grants and regrants, including the preliminary reports, <br />audits, certificates, maps, and related <br />correspondence, including email. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />.. <br />G -3 Page 142 <br />