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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />.. <br />G -3 Page 143 <br />STANDARD -12: PLANNING AND ZONING RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />8. <br />COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) <br />Destroy in office 5 years after promissory note is released to <br />24 CFR 85.42 <br />APPLICATION RECORDS <br />client or lender.* <br />24 CFR 570.502(x)(16) <br />Records concerning the application and completion of <br />24 CFR 84.53(b) <br />projects funded under CDBG funds. May include both <br />24 CFR 570.502(b)(3) <br />direct grants and regrants, including the initial <br />application, and all final reports. <br />9. <br />COMPREHENSIVE LAND USE PLAN AND <br />a) Retain in office permanently adopted plan and <br />AMENDMENTS <br />amendments. <br />Includes, but is not limited to, official copy of <br />comprehensive land use plan and all background <br />b) Destroy in office background surveys, studies, reports, and <br />surveys, studies, reports, and draft versions of plans. <br />drafts 3 years after adoption of plan. <br />10. <br />CONDITIONAL USE PERMIT RECORDS AND INDEX <br />a) Destroy in office 3 years after discontinuance of use. <br />Records concerning applications for conditional use <br />permits. Permits allow for the construction of <br />b) Destroy in office applications for which a permit was never <br />buildings, on the condition that impacts on <br />issued when administrative value ends.' <br />neighborhoods are mitigated. May include original <br />Agency Policy: Destroy in office after 30 days <br />application, blueprint drawings, investigative reports, <br />planning commission recommendations, cash receipts, <br />and related correspondence, including email. Includes <br />sign permits and temporary use permits. Also includes <br />reference copies of variances or exceptions from <br />zoning regulations granted by the Board of <br />Adjustment. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />.. <br />G -3 Page 143 <br />