AG 2013 08 19 - Laserfiche WebLink

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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. Attachment number 1 a G -3 Page 144 STANDARD -12: PLANNING AND ZONING RECORDS ITEM # RECORD SERIES TITLE DISPOSITION INSTRUCTIONS CITATION 11. DECLARATIONS AND BY -LAWS FROM TOWNHOUSES, a) If not filed in Register of Deeds or similar agency, retain in G.S. § 47C -2 -103 CONDOMINIUMS, PLANNED RESIDENTIAL office permanently. DEVELOPMENTS, COMMON AREAS, ETC. b) If filed in Register of Deeds or similar agency, destroy in office when administrative value ends.' Agency Policy: Destroy in office after N/A 12. EASEMENT RELEASE REQUEST FILE Destroy in office when administrative value ends.' Approved and denied easement release requests. Agency Policy: Destroy in office after 30 days Includes form letters, memos, reference copies of maps, and resolutions approved by the Planning Board. 13. ENVIRONMENTAL IMPACTSTUDIES Retain in office permanently. Records and reports concerning the environmental impact of major projects proposed by localities and reviewed by local officials. 14. FEASIBILITY STUDIES Retain in office permanently. 15. HOUSING REHABILITATION PROGRAM RECORDS Follow the disposition instructions for COMMUNITY DEVELOPMENT BLOCK GRANT RECORDS, items 7 -8, pages 88- 89. *See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. Attachment number 1 a G -3 Page 144