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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />91 <br />G -3 Page 145 <br />STANDARD -12: PLANNING AND ZONING RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />16. <br />MAPS, DRAWINGS, PLATS (OFFICIAL) <br />Paper: Retain in office permanently. <br />Official representation of comprehensive plan, and <br />zoning boundaries established and /or enforced by the <br />GIS dataset: Create a snapshot of dataset annually. To maintain <br />agency. May include blueprint maps, which show <br />permanently, <br />streets, property lines, zoning boundaries, and area <br />classifications. Includes maps and drawings stored and <br />Either: Transfer snapshot to NCOneMap according to <br />generated by Geographic Information System (GIS) <br />established procedures, complying with standards and <br />and computer -aided design (CAD) systems. <br />procedures adopted by the North Carolina Geographic <br />Information Coordinating Council <br />See also GEOSPATIAL RECORDS page x. <br />Or: If retained in office, your agency must comply with <br />standards (for metadata, file naming, data sharing, and long <br />term preservation) and procedures adopted by the North <br />Carolina Geographic Information Coordinating Council <br />17. <br />MAPS, DRAWINGS, PLATS (REFERENCE) <br />Destroy in office when superseded or obsolete. <br />Illustrations prepared or collected to capture <br />background information on land use conditions for <br />staff reference and public information. <br />18. <br />MASTER SUMMARY (LOG OR REGISTER) <br />Retain in office permanently. <br />Maintained by planning agency to record receipt of <br />planning or zoning reviews and projects, and to record <br />subsequent action taken. <br />19. <br />OPEN SPACE CLASSIFICATION CASE FILE <br />Retain in office permanently. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />91 <br />G -3 Page 145 <br />