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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />93 <br />G -3 Page 147 <br />STANDARD -12: PLANNING AND ZONING RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />24. <br />PLANNING AND ZONING BOARD MEETINGS <br />a) The official minutes of the governing board and its <br />Agendas, minutes, and related materials pertaining to <br />subsidiary boards are permanent records. <br />meetings of the Planning and Zoning Board. <br />b) The official minutes of advisory boards may be destroyed <br />See the Microfilm section on page A for instructions <br />only upon approval by the State Archives of North <br />on microfilming. <br />Carolina. The State Archives reserves the right to <br />designate the minutes of any advisory board as <br />permanent. <br />c) Minutes of committees or subcommittees may be <br />destroyed when administrative value ends, if the minutes <br />or actions and decisions of the committee are entered as <br />part of the minutes of the parent board. If minutes or <br />actions and decisions of the committee or subcommittee <br />in question are not entered as part of the minutes of the <br />parent board, the State Archives reserves the right to <br />designate the minutes as permanent.' <br />Agency Policy: Destroy in office after 30 days <br />25. <br />PLANNING AND ZONING STUDIES <br />a) If an element of the Comprehensive Plan, destroy in office <br />Studies, plans, and reports of the planning and zoning <br />when administrative value ends.' <br />department, board, or commission. Records are used <br />Agency Policy: Destroy in office after 30 days <br />as background information for reports, ordinances, <br />resolutions, etc. <br />b) If not an element of the Comprehensive Plan, retain in <br />office permanently. <br />See also COMPREHENSIVE PLAN item 16, page 3. <br />c) Destroy in office background surveys, studies, reports, and <br />drafts 3 years after adoption of plan, or when superseded <br />or obsolete, whichever comes first. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />93 <br />G -3 Page 147 <br />