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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />101 <br />G -3 Page 155 <br />STANDARD -14. PUBLIC TRANSPORTATION SYSTEMS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />13. <br />DISADVANTAGED BUSINESS ENTERPRISE (DBE) <br />a) Destroy in office company- specific records 5 years after <br />49 CFR 26 <br />RECORDS <br />company is removed from certified list. <br />Includes company's articles of incorporation, financial <br />statements, signed affidavits, letters of reference, <br />b) Destroy in office related DBE program records, including <br />declarations, Federal Schedule A or B, and related <br />Federal Transit Administration reports, 5 years from date <br />correspondence, including email. <br />record was created. <br />14. <br />DISPATCH RECORDS <br />Destroy in office after 5 years. <br />49 CFR 18.42 <br />Reports, logs, and similar records used to document <br />dispatch activities. <br />15. <br />LOST AND FOUND RECORDS <br />Destroy in office when administrative value ends.' <br />Logs, sheets, and similar records documenting items <br />Agency Policy: Destroy in office after N/A <br />recovered from agency facilities and vehicles. May <br />include customer receipts for claimed items. <br />16. <br />NATIONAL TRANSIT DATABASE (NTD) REPORT <br />Destroy in office 5 years.* <br />49 CFR 18.42 <br />Annual report submitted to the Federal Transit <br />Administration and used as the basis for calculating <br />each system's funding. May include records (data) <br />used to generate reports regardless of format. <br />17. <br />OPERATOR BID RECORDS <br />Destroy in office when administrative value ends.' <br />Cards, sheets, and similar records documenting <br />Agency Policy: Destroy in office after N/A <br />operators' route selections and choice for a service <br />period. <br />18. <br />OPERATOR SHIFT INSPECTION RECORDS <br />Destroy in office after 5 years. <br />49 CFR 18.42 <br />Reports and similar records of operator's inspections <br />of vehicle at the beginning and end of shift. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />101 <br />G -3 Page 155 <br />