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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />1' <br />G -3 Page 162 <br />STANDARD -15: PUBLIC UTILITIES RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />8. <br />MAPS (UTILITY INSTALLATIONS & DISTRIBUTIONS) <br />Paper: Retain in office for life of system. <br />Includes maps, plats, charts, and similar records <br />showing the location of water mains, valves, hydrants, <br />GIS dataset: Records for life of system. Create a snapshot of <br />meters, lines, etc., throughout the system. <br />dataset annually. To maintain, <br />See also GEOSPATIAL RECORDS page x. <br />Either: Transfer snapshot to NCOneMap according to <br />established procedures, complying with standards and <br />procedures adopted by the North Carolina Geographic <br />Information Coordinating Council <br />Or: If retained in office, your agency must comply with <br />standards (for metadata, file naming, data sharing, and long <br />term preservation) and procedures adopted by the North <br />Carolina Geographic Information Coordinating Council <br />9. <br />METER RECORDS (ELECTRIC, WATER, GAS) <br />a) Destroy in office records verifying installation of meter 3 <br />Includes meter reading records showing consumer <br />years after equipment is no longer owned and /or <br />consumption, and records concerning installation, <br />operational if like replacement occurred. <br />testing, and calibration of devices. <br />b) Destroy in office records verifying installation of meter 5 <br />years after equipment is no longer owned and /or <br />operational if unlike replacement occurred. <br />c) Destroy in office remaining records after 3 years.* <br />10. <br />NOTICE TO PROPERTY OWNERS OF APPROVAL OF <br />Destroy in office after 2 years. <br />WATER UTILITY INSTALLATION <br />11. <br />OUTSIDE WASTE CLEARANCE RECORDS <br />Destroy in office 3 years after expiration of agreement. <br />Records allowing parties outside the county's <br />jurisdiction to dispose of waste at landfill. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />1' <br />G -3 Page 162 <br />