Laserfiche WebLink
*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />5 <br />G -3 Page 59 <br />STANDARD -1: ADMINISTRAT70NAND MANAGEMENT RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />20. <br />EQUIPMENT AND VEHICLE MAINTENANCE, REPAIR, <br />a) Destroy in office records documenting routine inspections, <br />AND INSPECTION RECORDS <br />janitorial cleaning, and routine maintenance of equipment <br />Records concerning the maintenance, repair, routine <br />and vehicles after 1 year. <br />testing, and inspection of county owned equipment <br />and vehicles. <br />b) Destroy in office billing records after 3 years.* <br />See also GRANTS item 28, page 6. <br />c) Retain for life of equipment and vehicles records <br />documenting all other maintenance and repairs. <br />21. <br />EQUIPMENT AND VEHICLE REFERENCE FILE <br />Destroy in office when superseded or obsolete. <br />Includes operation, specification, and technical <br />manuals, brochures, bulletins, and related <br />documentation. <br />22. <br />EQUIPMENT, FACILITY, AND VEHICLE USAGE <br />a) Destroy in office after 3 years if records are used for <br />RECORDS <br />allocating costs or determining payment under rental or <br />Records concerning the assignment, request, and <br />lease agreements.* <br />usage of county assets. May include mileage and <br />checkout logs, fuel consumption reports, facility <br />b) Destroy in office remaining records after 1 year. <br />reservation requests, authorizations and similar <br />records relating to the assignment and use of county <br />owned property. <br />23. <br />FACILITY ACCESSIBILITY FILE <br />Destroy in office after 5 years.* <br />29 CFR 1602 <br />Records concerning compliance with the Americans <br />with Disabilities Act (ADA). May include survey of <br />county buildings to determine accessibility to the <br />physically handicapped, federal regulations, proposals <br />for implementing the act, correspondence (including <br />email), resolutions, and solutions to access problems. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />5 <br />G -3 Page 59 <br />