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AG 2013 08 19
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AG 2013 08 19
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Last modified
12/4/2013 4:47:42 PM
Creation date
11/27/2017 10:59:19 AM
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Meeting Minutes
Doc Type
Minutes
Meeting Minutes - Date
8/19/2013
Board
Board of Commissioners
Meeting Type
Regular
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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />32 <br />G -3 Page 86 <br />STANDARD -5: CODE ENFORCEMENT AND INSPECTION RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />4. <br />BUILDING AND ROAD PERMITTING AND INSPECTION <br />a) Destroy in office permits, applications, and inspection <br />RECORDS <br />reports (or worksheets) 6 years after Certificate of <br />Includes applications for permits from property <br />Occupancy is issued or project is complete (inactive). <br />owners to erect new structures or manufactured <br />homes, or to make structural modifications, <br />b) Destroy in office Certificate of Occupancy 6 years after <br />demolition, fire permits, or the installation of <br />permit is expired. <br />plumbing, electrical, or mechanical systems. Records <br />include permits, inspection reports, inspector's <br />c) Destroy in office remaining records, including applications <br />worksheets, inspection requests, denial reports, <br />for which a permit was never issued, when administrative <br />sketches, plans, and correspondence (including email). <br />value ends.t <br />May include contractor change forms. <br />Agency Policy: Destroy in office after 6 months <br />5. <br />BUSINESS CERTIFICATION RECORDS <br />a) Destroy in office 3 years after most recent recertification. <br />Applications and supporting documentation submitted <br />by businesses to be certified as a Small Business <br />b) Destroy in office applications for which a certification was <br />Enterprise (SBE) or other classification. <br />never issued when administrative value ends.' <br />Agency Policy: Destroy in office after N/A <br />6. <br />CONTROLLED SUBSTANCE LABS DECONTAMINATION <br />Destroy in office 3 years after documented decontamination is <br />RECORDS <br />complete. <br />Records concerning decontamination compliance. <br />7. <br />DAM CONSTRUCTION, OPERATION, AND <br />Retain for life of structure. <br />MAINTENANCE FILES <br />8. <br />DROUGHT CONTINGENCY PLANS <br />Destroy in office when superseded or obsolete. <br />Water conservation plans in the event of a drought. <br />9. <br />EROSION AND SEDIMENT CONTROL AFFIDAVITS <br />Destroy in office after 6 years. <br />Forestry and agricultural affidavits clarifying land use <br />exempt from land- disturbing activity standards. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />32 <br />G -3 Page 86 <br />
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