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*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />45 <br />G -3 Page 99 <br />STANDARD -6: EMERGENCY SERVICES RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />11. <br />DISASTER AND EMERGENCY MANAGEMENT PLANS <br />Retain plans until superseded; destroy in office background <br />Comply with applicable <br />Records concerning preparedness, evacuations, and <br />surveys, studies, reports, and drafts 3 years after adoption of <br />provisions of G.S. §132 - <br />operations in the event of a disaster (natural, <br />plan or when superseded or obsolete, whichever comes first. <br />1.7 regarding the <br />accidental, or malicious). Includes, but is not limited <br />confidentiality of <br />to, official copy of comprehensive plan and all <br />security records. <br />background surveys, studies, reports, and draft <br />versions of plans. <br />12. <br />DISPATCH RECORDINGS <br />Destroy in office after 30 days, if not made part of a case file.* <br />Recordings made of activities during an emergency <br />services dispatch. <br />13. <br />EMERGENCY NOTIFICATIONS <br />Destroy in office when superseded or obsolete. <br />14. <br />EVACUATION PLANS <br />Destroy in office when superseded or obsolete. <br />15. <br />FIRE ALARM AND AUTOMATIC EXTINGUISHER FILE <br />Destroy in office when superseded or obsolete. <br />Certificates, licenses, and insurance certificates of <br />companies that perform installations of fire alarm and <br />automatic extinguishing systems. <br />16. <br />FIRE ALARM JOURNAL <br />Destroy in office after 3 years. <br />Journal or other listing of alarms answered by the fire <br />department. <br />17. <br />FIRE DISPATCH FILE <br />Destroy in office when superseded or obsolete. <br />Records relating to fire dispatch zones. May include <br />maps of fire dispatch zones, census tract information, <br />annexation research, street closings, and other related <br />material. <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />45 <br />G -3 Page 99 <br />