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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 28 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 128 <br />STANDARD -3: INFORMATION TECHNOLOGY RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />11. <br />SYSTEM DOCUMENTATION RECORDS <br />Destroy in office 3 years after superseded or obsolete. <br />Comply with applicable <br />This series documents operating systems, application <br />provisions of G.S. §132 - <br />programs, structure and form of datasets, system <br />1.7 regarding <br />structure, and system -to- system communication. This <br />confidentiality of public <br />series may include but is not limited to: system <br />security information <br />overviews, dataset inventories, server name, IP <br />and G.S. 132 -6.1 (c) on <br />address, purpose of the system, vendor - supplied <br />the confidentiality of <br />documentation, installed software, and current source <br />records regarding <br />code. <br />"hardware or software <br />security, passwords, or <br />security standards, <br />procedures, processes, <br />configurations, <br />software, and codes." <br />12. <br />SYSTEM MAINTENANCE RECORDS: HARDWARE <br />a) Destroy in office records documenting routine inspections <br />REPAIR OR SERVICE <br />and maintenance of equipment after 1 year. <br />This series documents inspections, maintenance, and <br />repairs of agency computer systems that are owned or <br />b) Retain for life of equipment records documenting all other <br />leased. This series may include, but is not limited to: <br />equipment maintenance and repairs. <br />computer equipment inventories and service records. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 28 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 128 <br />