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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 31 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 131 <br />STANDARD -4: LEGAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />3. <br />CORRESPONDENCE (LEGAL) <br />Destroy in office 5 years after resolution.* <br />Comply with provisions <br />Correspondence, including email, and related records <br />of G.S. § 132- 1.1(a) <br />concerning actions taken to recover debts, fines, <br />See also Electronic Records section page viii. <br />regarding the <br />penalties, and assure violations are addressed. <br />confidentiality of <br />written <br />communications by <br />legal counsel. <br />4. <br />EASEMENTS AND RIGHT -OF -WAY AGREEMENTS <br />Retain in office permanently. <br />Granted to and by the agency. <br />See also ACCOUNTS PAYABLE item 1, page 14 for <br />disposition of financial records <br />5. <br />INSURANCE POLICIES <br />a) Destroy in office when superseded or obsolete if no <br />Records concerning purchased accident, sickness, <br />outstanding litigation.* <br />automobile, theft, fire, life, and all other insurance <br />policies purchased by the county. <br />b) Destroy other records in office 6 years after settlement. <br />6. <br />LEASES FILE <br />Destroy original records 3 years after termination of lease.* <br />Records concerning leases for property leased by and <br />from other parties and agency property leased to the <br />public. <br />See also GRANTS item 27, page 7. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 31 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 131 <br />
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