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v *Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />v Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />3 * * Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 32 <br />CD <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 132 <br />STANDARD -4: LEGAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />7. <br />LEGAL OPINIONS <br />Retain in office permanently. <br />Formal legal opinions written by counsel in response <br />to requests concerning the governance and <br />administration of local government. <br />8. <br />LEGAL REVIEW RECORDS <br />a) Retain records with historical value permanently. <br />Comply with applicable <br />Includes legal reviews of bylaws and charges to boards <br />provisions of G.S. §132 - <br />and commissions, conflict of interest, and all other <br />b) Destroy in office remaining records when administrative <br />1.1(a) regarding the <br />departmental matters as requested. <br />value ends or at expiration of relevant statute of <br />confidentiality of <br />limitations. j <br />written <br />See also LEGAL OPINIONS item 7, page 32. <br />Agency Policy: Destroy in office after <br />communications by <br />legal counsel. <br />9. <br />LITIGATION CASE RECORDS <br />a) Retain cases having precedent or historical value <br />Comply with applicable <br />Civil suits to which the county is a party. May include <br />permanently. <br />provisions of G.S. §132 - <br />affidavits, agreements, appeals, bills, briefs, citations, <br />1.1(a) regarding the <br />commitments, complaints, discharges, motions, <br />b) Destroy in office adjudicated cases 5 years after final <br />confidentiality of <br />notices, pleas, releases, statements, testimony, <br />disposition. <br />written <br />verdicts, waivers, warrants, and writs. <br />communications by <br />c) Destroy in office non - adjudicated cases (out -of -court <br />legal counsel. <br />claims) 5 years after final disposition or expiration of <br />relevant statute of limitations. <br />Retention Note: Records are retained by the Clerk of Superior <br />Court's office in each county. <br />v *Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />v Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />3 * * Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 32 <br />CD <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 132 <br />