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AG 2012 11 19
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AG 2012 11 19
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Last modified
11/20/2012 10:25:00 AM
Creation date
11/27/2017 11:12:18 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
11/19/2012
Board
Board of Commissioners
Meeting Type
Regular
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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 33 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 133 <br />STANDARD -4: LEGAL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />10. <br />OATHS OF OFFICE FILE <br />a) Transfer official copy to the Clerk to the Board. <br />b) Destroy remaining records in office 3 years after official <br />termination. <br />Retention Note: The Clerk to the Board should present a copy of <br />the oaths of elected officials to the Clerk of Superior Court for <br />recording. The Clerk to the Board maintains the original oaths. <br />11. <br />OWNERSHIP RECORDS (DEEDS, TITLES) <br />Destroy in office 1 year after the county relinquishes ownership <br />of land.* <br />12. <br />VEHICLE TITLES <br />Dispose of in accordance with Division of Motor Vehicles <br />Titles of agency owned vehicles. <br />procedures for title transfer upon disposition of vehicle. <br />13. <br />WARRANTIES <br />Destroy in office 1 year after expiration of warranty. <br />Warranties that accompany equipment or <br />commodities purchased by the agency. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 33 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 133 <br />
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