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STANDARD -5. PERSONNEL RECORDS <br />Official records and materials created and accumulated incidental to the employment, qualifications, training, and pay status of Register of Deeds office <br />employees. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 34 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 134 <br />STANDARD -5: PERSONNEL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />1. <br />ABOLISHED POSITION FILE <br />Destroy in office when administrative value ends. j <br />Agency Policy: Destroy in office after <br />2. <br />ADDRESS FILE <br />Destroy in office when superseded or obsolete. <br />3. <br />ADS AND NOTICES OF OVERTIME, PROMOTION, AND <br />Destroy in office 1 year from date record was made. <br />29 CFR 1627.3 <br />TRAINING OPPORTUNITIES <br />4. <br />AFFIRMATIVE ACTION FILE <br />a) Destroy in office all reports, analyses, and statistical data <br />29 CFR 30.8(b) <br />after 5 years. <br />29 CFR 1608.4 <br />b) Destroy in office affirmative action plans 5 years from date <br />superseded. <br />5. <br />APTITUDE AND SKILLS TESTING RECORDS <br />a) Destroy in office applicant and employee test papers 2 <br />29 CFR 1602.31 <br />Records concerning aptitude and skills tests required <br />years from date record was created. <br />29 CFR 1602.40 <br />of job applicants or of current employees to qualify for <br />29 CFR 1602.49 <br />promotion or transfer. May include civil service <br />b) Destroy in office validation studies and copies of tests 2 <br />examinations. <br />years after no longer in use. <br />See also EMPLOYMENT SELECTION RECORDS item 32, <br />c) Destroy in office records relating to the planning and <br />page 44. <br />administration of tests after 2 years. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 34 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 134 <br />