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v *Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />v Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />3 * * Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 37 <br />CD <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 137 <br />STANDARD -5: PERSONNEL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />11. <br />DRUG AND ALCOHOL PROGRAMS FILE <br />a) Destroy in office alcohol test results indicating an alcohol <br />49 CFR 382.401 <br />Records concerning an agency's alcohol misuse and <br />concentration of 0.02 or greater, records of verified <br />49 CFR 40.333 <br />controlled substances use prevention programs. May <br />positive drug or alcohol test results, documentation of <br />49 CFR 655.71 <br />include test results, evaluations and referrals, annual <br />refusals to take required alcohol and /or drug tests <br />summary reports, education and training records, <br />(including substituted or adulterated drug test results), <br />chain of custody forms and all other program - related <br />referrals to Substance Abuse Professionals (SAP), SAP <br />documents. <br />reports, all follow -up tests and schedules for follow -up <br />tests, copies of annual Drug & Alcohol Management <br />Information System (MIS) reports submitted to Federal <br />Transit Administration (FTA), equipment calibrations, and <br />records related to the administration of the testing <br />program after 5 years. <br />b) Destroy in office records obtained from previous <br />employers concerning drug and alcohol test results after 3 <br />years. <br />c) Destroy in office records of the inspection, maintenance, <br />and calibration of Evidential Breath Testing Devices (EBTs), <br />records related to the collection process, and records <br />concerning the training of program staff after 3 years. <br />d) Destroy in office records of negative and cancelled drug or <br />alcohol test results, including alcohol test results with a <br />concentration of less than 0.02 after 1 year. <br />Retention Note: Records should be maintained in a location <br />with controlled access. <br />v *Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />v Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />3 * * Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 37 <br />CD <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 137 <br />