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*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 18 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 138 <br />STANDARD -5: PERSONNEL RECORDS <br />ITEM # <br />RECORD SERIES TITLE <br />DISPOSITION INSTRUCTIONS <br />CITATION <br />12. <br />DUAL EMPLOYMENT FILE <br />a) Destroy in office approved requests and related records 1 <br />Records concerning employees' requests and <br />year after employee terminates outside employment. <br />authorizations to accept secondary employment. <br />b) Destroy in office unapproved requests and related records <br />after 6 months. <br />13. <br />EDUCATIONAL LEAVE AND REIMBURSEMENT FILE <br />a) Destroy in office other records concerning approved <br />Comply with applicable <br />requests when released from all audits. <br />provisions of 20 USC <br />See also PERSONNEL RECORDS (OFFICIAL COPY) item <br />1232g regarding the <br />50, page 48. <br />b) Destroy in office records concerning disapproved requests <br />confidentiality of <br />6 months after disapproval.* <br />student records. <br />14. <br />EMPLOYEE BENEFITS REGISTER <br />Destroy in office after 2 years. <br />15. <br />EMPLOYEE CERTIFICATION AND QUALIFICATION <br />a) Destroy in office certificates 5 years after date of <br />RECORDS <br />separation. <br />Records concerning certification or qualification as <br />required for employment, continued employment, or <br />b) Destroy in office all remaining records 2 years after <br />promotion. <br />resolution of all actions. <br />See also EMPLOYMENT APPLICATIONS AND RESUMES <br />item 30, page 43. <br />16. <br />EMPLOYEE DIRECTORIES, ROSTERS OR INDEXES <br />Destroy in office when superseded or obsolete. <br />Includes records listing employees, their job titles, <br />work locations, phone numbers, email addresses, and <br />similar information. <br />*Records may be disposed of following minimum retention period only if released from audits or other official action (excluding litigation). If applicable, see <br />Litigation Case File, STANDARD -1. ADMINISTRATION AND MANAGEMENT RECORDS, item 30. <br />* *Records in this series that are more than 60 years old, or have severe conservation concerns, may be offered to the State Archives of North Carolina for 18 <br />permanent transfer. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />F -9 Page 138 <br />